Remote Senior Marketing Meeting & Events Planner

Summary

Join Great Minds as Marketing Meeting & Events Planner, coordinating meeting planning from site selection to post-event reporting, nurturing vendor relationships, and developing event strategies.

Requirements

• 5+ years professional meeting experience (education experience preferred)
• Experienced at negotiating and building partnerships with vendors
• Exceptional customer service skills
• Strong time management skills and ability to manage concurrent tasks efficiently
• Superior attention to detail; first class organizational skills
• Bachelor’s degree or equivalent work experience (marketing, public relations, communications or related degree a plus)

Responsibilities

• Oversee and facilitate various aspects of meeting planning from site selection, event registration, and post-event reporting
• Work on multiple national meetings, large-scale conferences and events
• Partner with Sales, Success and Product teams to create a strategy for every national event to maximize event attendance and ROI
• Nurture and build relationships with vendors and venues while crafting and implementing the creative and logistical aspects of all events
• Remain current with trends in event planning, design, and production, and proactively identify and solve operational challenges with internal teams and vendors
• Prepare BEO information with event venues
• Coordinate travel, lodging and expenses for participants traveling to meetings
• Develop and maintain relationships with exhibitors/sponsors
• Perform administrative tasks covering meeting preparation, supply ordering, packing/shipping of event materials, and data entry
• Create invoices and receipts as requested
• Track and code expenses for event budget reconciliation
• Create and analyze online evaluations and prepare post-event reports
• Other duties as assigned by the Enterprise Events Manager
• Evaluate event success and provide evidence-based recommendations to leadership for improvement for future events

Preferred Qualifications

• Up to date on current trends in the meetings industry
• CMP certified a plus
• Experience with budget preparation and maintenance
• Proven project management ability
• Innovative and resourceful; actively seeks opportunities to improve meetings and events
• High energy, positive, professional attitude, pride in work product