Senior Payroll Accountant

Summary

Join Jobs for the Future (JFF) as a Senior Payroll Accountant and play a critical role in the organization's financial health. This new position, reporting to the Director of Payroll Administration, involves managing payroll processes, ensuring compliance, and contributing to JFF's financial operations. The ideal candidate is detail-oriented, embraces change, and possesses strong analytical and problem-solving skills. JFF recently transitioned to in-house payroll, offering an opportunity to build and improve processes. This is a chance to make an immediate impact on a growing, mission-driven organization. The role requires experience with payroll processing, compliance, and reporting in a multi-state environment. JFF offers a competitive salary and benefits package, including flexibility and choice in work arrangements.

Requirements

• Have previously managed payroll processing, compliance, and maintaining standards around reporting, tax filings, and benefits within a multi-state, mid-size to large (300+ employees) nonprofit organization and/ or within a public accounting firm working with nonprofit clients
• Can quickly learn and adopt new approaches, processes, and technology that support you and your team’s work
• Have experience processing payroll using best in class tools such as ADP Workforce Now, Paylocity, or Workday as well as familiarity with NetSuite, or similar systems, and expertise using Microsoft Excel
• Possess a solid understanding of GAAP and ideally have exposure to grant/cost accounting for a nonprofit
• Are highly organized and detail-oriented with the ability to prioritize your workload, multitask, and deliver quality work that supports you and your team’s ambitious goals
• Foster positive, effective, collaborative cultures and teams wherever you work, with a track record of success functioning both independently and in close partnership with colleagues on Finance and HR teams
• Bring effective communication skills and a customer service approach to working alongside internal stakeholders, especially when handling confidential matters
• Possess high energy and passion for JFF’s mission and North Star, and the ability to apply JFF’s core values to all areas of your work
• Are energized by stewarding JFF’s inclusion, belonging, and well-being values and practices within your day-to-day work, including embracing and celebrating the differences that each individual brings to JFF

Responsibilities

• Support the accounting function by leading key pieces of the monthly and annual close while meeting established timelines
• Assist with preparing and processing bi-weekly payroll in ADP Workforce Now, ensuring proper supporting documentation is correctly filed for each payroll
• Perform post and after payroll processing audit, reconcile bi-weekly payroll, statistical summary and the GL interface to ensure accuracy
• Reconcile quarterly 941 reports
• Assist in the review and management of tax filings and related payments
• Monitor internal financial and accounting controls over procurement, payroll, receipts, disbursements, and other processes
• Prepare journal entries and collect, analyze and summarize account information for monthly and year-end closing on a timely basis
• Review and post journal entries from other team members to the general ledger, such as payroll or accounts payable
• Monitor compliance with organization policies and procedures
• Analyze and reconcile specific general ledger account balance sheets and P&L accounts (accrued salaries, accrued taxes and other payroll liability accounts, etc.)
• Assist and support payroll allocation process by ensure timely month end close
• Monitor eligibility & execute state registrations to ensure compliance and registration in all the operating states and localities
• Support data integrity between systems (ADP to NetSuite) on a weekly basis
• Maintains employee records in NetSuite
• Drive innovation of the team's work by supporting the development and implementation of efficient procedures
• Partner with the Director of Payroll Administration and other colleagues on updates to the team’s processes and policies
• Support ongoing optimizations across multiple systems
• Support maintenance and enhancements of integrated financial management system (NetSuite)
• Collaborate with the other Finance Team members to support overall department goals and objectives
• Respond to inquiries across JFF regarding payroll issues such as timesheets, processed pay, payroll deduction and access to ADP
• Assist with the preparation of financial reporting to donors and other statutory financial reports
• Collaborate with People Ops and other departments to ensure successful payroll processing and compliance with company policies, tax regulations, and employee benefits administration
• Support Finance Team with payroll inquiries relating to budget management
• Assist with annual audit and preparation of PBC list, resource-gathering, and recommended follow-through
• Assist and support 403b audit, workers compensation audit, and other payroll audits as needed

Preferred Qualifications

• Like to think outside of the box and are excited to develop new, or optimize existing, processes and systems
• Know how to collect relevant data, leverage feedback, develop skills, and acquire knowledge to better support your team and increase the value of your work

Benefits

• JFF has offices in Boston, Oakland, and Washington, DC; employees are welcome to use JFF office space to work in-person or hybrid, or completely remote
• To improve the employee experience and promote productivity while working remotely, JFF offers an annual home office stipend to all regular full-time and part-time employees
• In addition, new employees receive office equipment as needed
• The hiring range for this role is $80,000 – $120,000 annually, in alignment to JFF’s Senior Manager salary band and our compensation philosophy
• JFF offers a competitive salary and benefits package , commensurate with experience and skills