Senior Talent Acquisition Coordinator

Summary

Join Cielo as a Senior Talent Acquisition Coordinator and accelerate your career! Work with industry experts and take ownership of your success. Cielo offers a unique approach to talent acquisition, creating careers for ambitious individuals. This remote position (US-based candidates only), aligned with EST, supports executive-level positions and requires independent work and client interaction. Responsibilities include managing the full recruitment lifecycle, from initial candidate contact to onboarding, and optimizing the Applicant Tracking System (ATS). You will also develop and implement recruitment marketing strategies and drive process improvements.

Requirements

• High school diploma or equivalent required
• 3+ years’ experience in a business or office environment
• Demonstrated success in Applicant Tracking Systems (ATS) and reporting capabilities
• Basic analytical skills with the ability to assess and present key data
• Demonstrated proficiency with the Microsoft Office suite, including Outlook

Responsibilities

• Handle complex recruitment and scheduling processes with hiring managers and high touch candidates
• Manage the offer process, including creating and routing offer letters for approval
• Lead independent discussions with Hiring Managers as needed
• Coordinate background, drug, and reference checking processes
• Arrange travel, transportation, and accommodation
• Coordinate all aspects of the on-boarding and off-boarding processes
• Provide other administrative support to Recruiters as needed
• Research and coordinate vendor processes and methods to identify and approve vendors
• Assist in the preparation of purchase order requests and project proposals
• When necessary, act as point of contact for vendor communications, including project start/end dates, extensions, and replacements
• Draft, edit and post positions in ATS accurately and within the specified timeframe(s) with proper approval channels
• Ensure candidate follows appropriate workflow within ATS
• Send and collect responses through new hire and applicant surveys
• Assist with the administration, optimization and use of Applicant Tracking System
• Create and manage basic metrics reporting
• Create and implement recruitment marketing plans and strategy
• Utilize proprietary software for mobile and email campaigning to talent communities
• Track job posting information in a Recruitment Marketing Plan
• Post positions to external resources such as job boards, social networking sites, etc
• Manage vendor relationship and interactions
• Provide best practices and process improvements throughout the talent acquisition cycle
• Document process changes, such as process maps, team structure charts, detailed procedures, etc
• Identify and troubleshoot issues and escalate as appropriate
• Identify opportunities for improving both client and candidate experience and scheduling efficiency, make process recommendations to achieve operational excellence
• Track, report, and provide feedback on vendor performance
• Troubleshoot all vendor problems and present to management, as required
• Other duties as assigned

Preferred Qualifications

• Bachelor’s degree strongly preferred
• Human resources and/or talent acquisition emphasis strongly preferred
• Knowledge of commonly used concepts, practices, and procedures within the talent acquisition function, strongly preferred