Staff Accountant

Summary

Join Botanic Tonics as a Staff Accountant II and manage Accounts Receivable (AR) operations, including Direct to Store Distribution (DSD), Corporate Store AR, and related accounting functions. Ensure timely and accurate reporting, maintain AR-related financial accounts, and drive effective follow-up processes. The ideal candidate will possess strong accounting skills, organizational skills, attention to detail, and the ability to manage AR operations efficiently. This remote position requires strong analytical, organizational, and problem-solving skills, as well as excellent communication and interpersonal abilities. The role involves managing DSD and National Account/Corporate Account AR functions, collections and payment monitoring, cash application and reconciliation, and reporting and analysis. The successful candidate will also provide training and development opportunities for AR staff.

Requirements

• Bachelor's degree in Accounting, Finance, or a related field (preferred)
• Minimum of 3-4 years of experience in accounts receivable or related fields
• Proficiency in AR systems and financial software (e.g., Salesforce, ERP systems)
• Strong analytical, organizational, and problem-solving skills
• Excellent communication and interpersonal abilities
• Detail-oriented with a focus on accuracy and timeliness
• This is a remote position that must be based in the Eastern time zone

Responsibilities

• Prepare monthly, quarterly, and annual general ledger account reconciliations for all AR related accounts
• Process credits for AR customers as needed
• Prepare monthly AR related journal entries and ensure proper documentation for all financial activities
• Manage the DSD and National Account/Corporate Account AR functions
• Manage communication for DSD accounting emails and invoicing
• Complete credit checks and other support needs as part of on boarding new Corporate Store accounts
• Report on late or missing payments, providing updates to the relevant stakeholders
• Send account statements to larger National Account Customers and ensure prompt follow-up for outstanding balances
• Follow up on Non-Sufficient Funds (NSFs) and ensure timely resolution
• Oversee the accurate application of cash to the AR subledger
• Ensure timely and precise reporting and reconciliation of AR-related financial accounts, including: AR Subledger Aging by customer and DSD. Reserve analysis and timely follow-up on aging items
• Prepare and review credit checks for new corporate customers
• Generate weekly aging and reconciliation reports, ensuring accuracy and alignment with Salesforce data
• Analyze AR aging data and provide insights to improve collections and reduce overdue accounts
• Act as a liaison between the AR team and internal/external stakeholders, fostering clear communication and collaboration
• Provide training and development opportunities for AR staff to enhance team performance and efficiency