Subcontracts Manager

Summary

Anika Systems is seeking a dynamic and experienced Subcontracts Manager to join their team in a fast-paced, high-volume work environment. This individual will manage subcontractor relationships, ensure compliance with government regulations, particularly the Federal Acquisition Regulations (FAR), and collaborate with cross-functional teams.

Requirements

• Bachelor's degree in Business, Supply Chain Management, Contract Management, Finance or a related field
• Minimum of 8 years of experience in subcontracts management, specifically within the government contracting sector
• Deep understanding and demonstrated knowledge of the Federal Acquisition Regulations (FAR)
• Proven experience working in a high-volume, fast-paced work environment
• Strong analytical, organizational, and critical thinking skills
• Excellent relationship development, management, and communication skills
• Experience working with cross-functional teams and advising senior leadership on subcontracting decisions
• Proficiency in contract management software and tools
• Some understanding of indirect rates, wrap rates, and pricing
• Must be a U.S. Citizen with the ability to obtain and maintain a government suitability clearance

Responsibilities

• Manage the entire subcontract lifecycle from initial sourcing to contract closeout, ensuring compliance with FAR and agency-specific regulations
• Serve as a key advisor to the Director of Contracts and other senior leadership on subcontractor performance, risks, and contract decisions
• Develop, negotiate, and administer subcontracts with government contractors and suppliers
• Collaborate with cross-functional teams (e.g., legal, finance, operations, and procurement) to align subcontracting strategies with company objectives
• Analyze subcontractor proposals and agreements, ensuring accurate documentation and adherence to all relevant laws, regulations, and guidelines
• Conduct risk assessments and implement risk mitigation strategies related to subcontractor performance and compliance
• Foster and manage strong relationships with subcontractors and ensure effective communication and coordination
• Ensure timely delivery and performance of subcontractor services in accordance with contractual obligations
• Regular collaboration with Program Managers on the approval of proposed subcontractor resources (LCAT qualifications), invoice approvals, subcontractor timesheet verification, and resource mapping within the Enterprise Resource Planning (ERP) tool
• Maintain Subcontracts Chart of Accounts and Subcontractor Database
• Maintain accurate and organized records of subcontractor agreements, amendments, and performance evaluations
• Lead regular reviews and audits of subcontractor performance and compliance with government regulations
• Stay current with changes to government contracting regulations and provide guidance to internal teams
• Work hand-in-hand with Contract Managers on applicable flowdowns, and support the proposal team in subcontractor adherence to Teaming Agreement (TA) commitments
• Draft, negotiate, and execute Non-Disclosure Agreements (NDAs), TAs, Subcontract Agreements, and Task Orders with proposed Subcontractors. This will include document redlining and drafting revised language during the negotiation phase

Preferred Qualifications

• Master's degree in a relevant field
• NCMA Certification (Certified Professional Contracts Manager - CPCM or Certified Federal Contracts Manager - CFCM)
• Experience with specific agency regulations in addition to the FAR
• Experience with CPSR Audits and Subcontract Compliance Policies (Large Business Experience preferred)