Technical Producer, Event Production Manager

Summary

Join Meeting Tomorrow, a 20-year-old event production company, as their Event Production Manager! You will manage medium to large-sized events, from initial concept and design to on-site execution, ensuring profitability and client satisfaction. This role involves collaborating with sales, vendors, and internal teams, requiring strong communication and organizational skills. You'll be responsible for determining technical solutions, negotiating contracts, and overseeing event logistics. Meeting Tomorrow offers a collaborative, high-growth culture with opportunities for autonomy and professional development. The company values diversity and inclusion and provides a comprehensive benefits package.

Requirements

• Have experience in the front end of the sales process, providing AV solutions, as well as both on-site at events and behind the scenes supporting a large variety of productions, particularly with audio-visual services
• On-site experience at live events. The majority of the role is working with our clients and local partners to ensure our clients’ needs are met or exceeded and their expectations are transparent to everyone working on a particular event. Onsite experience is critical to understanding how best to approach each event’s unique challenges
• Great communicator. You communicate effectively and confidently, easily build rapport, and can adapt to different styles
• Organized. There’s a lot to keep track of between the many shows you’ll work on. It’s important to keep information and details organized while simultaneously communicating to multiple partners and clients
• Creative. You're able to come up with compelling and visually striking stage set solutions, combining both AV and scenic resources from many different places to meet a client’s theme
• Resourceful. You’re technically savvy and able to come up with solutions with little information
• Relationship builder. You’ll be working both remotely and onsite with our clients and technician teams
• Dynamic. You’ll need to switch gears often and be comfortable wearing a couple different hats
• Excellent negotiator. You have a proven track record and are comfortable with negotiation to ensure budgets are met for each project

Responsibilities

• Determine the appropriate technical solutions for our events
• Review and update quotes in CRM system to include appropriate equipment and labor to execute the event
• Assist the sales team in negotiation and solution revision by offering different solutions
• Join client-facing calls to help pitch solutions as needed
• Collaborate with our 3D artist to develop custom event renderings to meet client needs
• Determine technical/rigging/power requirements and equipment needed to provide an outstanding customer/attendee experience
• Work with the Project Manager to develop the event project plan and logistical details, coordinating and clearly communicating with all necessary parties (vendors, technicians, internal teams)
• Own the fulfillment process: negotiate pricing and terms with contractors; hire and train the best and most qualified vendors/technicians for each event on budget
• Generally act as liaison between internal teams and vendors/technicians
• Ensure we have the right equipment and labor onsite to deliver a successful event
• Act as an internal technical resource for all other MT teams in regards to onsite event execution
• Depending on the event needs, moderate travel to serve onsite in a customer-facing technical director role may be required

Benefits

• Full medical coverage (health, vision, dental, short term disability and life insurance)
• PTO and 9 paid holidays
• Annual profit-sharing bonus
• 100% charitable giving match
• Employer match 401k with subsidized brokerage fees
• Gym membership reimbursement
• Employee-led social action teams
• Fully paid parental leave
• Paid bereavement leave
• Fun social gatherings