Travel Manager

Summary

Join Xsolla as a Travel Manager to oversee all aspects of business travel arrangements and visa support for employees and guests. Ensure efficient, compliant, and cost-effective travel processes. The ideal candidate will have corporate travel management experience and strong international visa procedure knowledge. This role offers remote work flexibility from the CIS region or a hybrid format from our Perm office. Responsibilities include coordinating domestic and international travel, providing visa support, managing travel documentation, monitoring budgets, and serving as a point of contact for travel issues. Success requires strong organizational skills, attention to detail, and excellent communication.

Requirements

• Bachelor’s degree preferred; relevant experience will be considered in lieu of formal education
• Prior experience in corporate travel coordination or the MICE (Meetings, Incentives, Conferences, and Exhibitions) industry
• Proven experience managing business travel logistics and working directly with airlines, hotels, and visa agencies
• Strong knowledge of visa procedures for the US, Schengen countries, the UK, China, and other major destinations
• Excellent attention to detail and strong organizational skills
• Ability to analyze travel regulations and communicate directly with consular offices when necessary
• Strong communication and interpersonal skills; ability to work collaboratively with internal stakeholders
• English language proficiency at B2 level or higher

Responsibilities

• Coordinate all aspects of domestic and international business travel, including flight bookings, accommodations, and ground transportation
• Provide full visa support for employees and guests, ensuring compliance with destination-specific requirements
• Manage travel-related documentation, maintain an up-to-date database of personal and corporate travel records
• Monitor travel budgets, oversee expense tracking, and ensure timely collection of reporting documents
• Register and process payments for business events and conferences
• Develop and distribute clear, user-friendly travel instructions and guidelines
• Serve as a point of contact for resolving travel-related issues during business trips
• Maintain relationships with airlines, hotels, travel agencies, and visa service providers

Preferred Qualifications

• Familiarity with travel management platforms and loyalty programs (e.g., AMEX Points) is an advantage
• Proficiency in Google Workspace (Google Sheets in particular); experience with Confluence, Jira, and ZIP is a plus

Benefits

This role offers the flexibility to work remotely from the CIS region or in a hybrid format from our Perm office