Virtual Admin Assistant - Part Time

Summary

Join ConnectOS, a top-rated Philippines employer, and work for a talented jewelry designer and gemologist! This part-time (3 hours/week) position pays P400-P600 per hour. You will manage email and client communications, maintain the owner's calendar, update website content, and organize digital files. The ideal candidate is tech-savvy, possesses strong communication and organizational skills, and has an eye for detail. Experience in fine jewelry or luxury retail is a plus. ConnectOS is certified as a Great Place to Work and is an equal opportunity employer.

Requirements

• Tech-Savviness – proficiency in Google Workspace and AirTable
• Strong Written and Verbal Communication – to handle client correspondence, emails, and marketing content in a polished and professional tone
• Organizational and Time Management Skills – essential for managing the owner’s calendar, digital files, and administrative tasks efficiently within a limited number of hours
• Attention to Detail – for managing product listings, newsletters, website content, and social media updates accurately
• Discretion and Professionalism – handling confidential client information and representing the brand’s luxury image with care

Responsibilities

• Manage Email and Client Communications – Handle inbox management, respond to inquiries, and maintain professional client correspondence
• Maintain and Coordinate the Owner’s Calendar – Schedule client meetings, appraisal sessions, and internal check-ins to ensure efficient time management
• Update and Maintain Website Content – Keep product listings, service pages, and other website content current (primarily on Squarespace)
• Organize Digital Files and Perform Light Bookkeeping – Ensure documents are properly filed and assist with simple data entry or financial tracking tasks

Preferred Qualifications

• Background or Interest in Fine Jewelry or Luxury Retail – helpful for understanding the brand’s tone, clientele, and product offerings
• Experience with Social Media and Content Design Tools – such as Canva, to support the brand’s marketing and visual content needs