Virtual Assistant

Summary

Join our team as a Virtual Assistant to provide bookkeeping and financial support, executive assistance, and donor database management for a client. Maintain accurate financial records using QuickBooks, reconcile accounts, process payments, and prepare financial reports. Manage calendars, appointments, and deadlines; assist with special projects and event coordination. Maintain and update donor records in a CRM, process donations, and generate acknowledgment letters. Prior experience in nonprofit bookkeeping or executive assistance is required, along with proficiency in QuickBooks and Microsoft Office/Google Workspace. Familiarity with nonprofit operations, donor stewardship, remote work, and donor management systems is preferred. Excellent communication and organizational skills are essential. This is an independent contractor role with no benefits.

Requirements

• Prior experience with nonprofit bookkeeping or executive assistant roles
• Proficiency with QuickBooks (or similar), Microsoft Office/Google Workspace
• Excellent communication and organizational skills
• High level of discretion and confidentiality
• Ability to work independently, manage time well, and meet deadlines

Responsibilities

• Maintain accurate financial records using QuickBooks or similar software
• Reconcile accounts and track expenses
• Process payments, reimbursements, and invoices
• Assist in preparing monthly financial reports
• Track grant and restricted fund expenditures
• Pay organizational bills on schedule
• Manage calendar appointments, reminders, and deadlines
• Assist with special projects and event coordination
• Prepare meeting materials and maintain records/minutes as needed
• Maintain and update donor records in CRM (e.g., Wild Apricot, Bloomerang, etc.)
• Process donations and generate acknowledgment letters
• Run donor reports and support fundraising campaigns

Preferred Qualifications

• Familiarity with nonprofit operations and donor stewardship
• Experience working remotely with small teams
• Experience with donor management systems