Virtual Assistant - Construction

Summary

Join Pavago as a Virtual Assistant in Construction to support renovation projects. Coordinate daily communication between project managers and contractors, lead daily check-ins, and gather updates. Assist with material planning, procurement, and vendor follow-ups. Manage project tracking using tools like Google Sheets and ClickUp. Escalate urgent issues and maintain clear communication between stakeholders. Organize project files, update databases, and manage timelines. This role requires strong communication skills in English and Spanish, construction experience, and proficiency in project management tools.

Requirements

• Fluent in both English and Spanish (Portuguese is a strong plus)
• 2+ years of experience in construction coordination, subcontractor liaison, or renovation support
• Familiarity with tools like Google Drive, ClickUp, WhatsApp, Slack, Excel, and Monday.com
• Highly organized with strong attention to detail
• Proven ability to manage communications with multiple contractors or teams
• Experience with material planning, vendor coordination, or procurement
• Strong written and verbal communication skills
• Able to work independently with limited oversight
• Comfortable following SOPs, checklists, and timelines to ensure consistency

Responsibilities

• Coordinate Daily Construction Communication
• Serve as the primary point of contact between internal project managers and nationwide contractor crews
• Lead daily check-ins to gather updates, photos, and identify any job site delays or issues
• Support Material Planning & Procurement
• Assist contractors with material lists, purchasing logistics, and vendor follow-ups
• Communicate with suppliers to ensure timely and accurate deliveries
• Manage Project Tracking & Organization
• Use tools like Google Sheets, ClickUp, Monday.com , or similar to monitor ongoing project progress
• Keep all updates documented and organized to maintain transparency and accountability
• Issue Escalation & Stakeholder Communication
• Flag urgent problems such as scope gaps, no-shows, or procurement delays to the internal team
• Ensure clear, proactive, and bilingual (English/Spanish) communication between all stakeholders
• Maintain Operational Documentation & Workflow
• Organize project files, update databases, and manage timelines based on internal SOPs
• Assist with tracking expenses, scheduling tasks, and following up on pending action items

Benefits

This is a long-term opportunity to join a fast-moving, remote-first environment where your coordination skills will directly impact success