VP, Finance and Operations

Summary

Join the AI Education Project (aiEDU), a growing non-profit, as their Vice President of Finance & Operations. This senior leadership role focuses on financial strategy, budgeting, planning, and funder reporting, while also overseeing core internal functions. You will supervise a small team, collaborate with the CEO and board, and ensure strong financial stewardship. The position is full-time, exempt, and offers a flexible schedule with remote work options from anywhere in the U.S. A competitive compensation package is offered, including comprehensive benefits. The ideal candidate will have extensive experience in nonprofit finance and operations.

Requirements

• 8–10+ years of experience in nonprofit finance, operations, or cross-functional leadership roles
• Deep experience in nonprofit finance , including budgeting, scenario planning, and funder reporting
• Familiarity with nonprofit finance structures and grant compliance
• Experience partnering with development and program leads on financial planning and sustainability
• Experience managing HR systems, personnel policies, and team leads
• Comfort managing legal and operational processes through external vendors
• Clear communicator who can translate complex financial topics for internal and external audiences
• Organized, collaborative, and pragmatic—strong judgment and ability to execute

Responsibilities

• Lead financial strategy, including long-range planning, scenario modeling, and cash flow analysis
• Guide annual budgeting and forecasting processes in collaboration with the Finance lead, CEO and team leads
• Supervise the Finance/Admin Lead , who manages day-to-day accounting, reporting, and expense tracking
• Partner with the Director of Development to align financial planning with grant strategy and revenue pipelines
• Serve as lead liaison to the board on finance matters; prepare materials and support finance committee meetings
• Oversee relationships with external accounting, audit, and bookkeeping vendors
• Ensure timely, accurate reporting for internal leadership and external stakeholders, including funders
• Supervise the Director of People , who manages hiring, onboarding, employee relations, and benefits
• Oversee organizational HR systems and tools (e.g., payroll, benefits, compliance)
• Ensure HR policies, handbooks, and processes reflect aiEDU’s values and support a strong remote-first culture
• Oversee key internal systems related to contracting, compliance tracking, and knowledge management
• Supervise administrative support staff, including the EA and Finance/Ops Lead
• Ensure vendor management and operational infrastructure are aligned with team needs
• Manage external legal vendors, including a fractional General Counsel or law firm
• Oversee contracting, compliance, and data privacy systems; ensure organizational policies, documentation standards, and regulatory requirements are maintained
• Provide guidance on organizational risk and liability, including cybersecurity, insurance, and compliance matters
• Manage and mentor a team including the Finance/Admin Lead, Director of People, and administrative staff
• Support cross-functional coordination with Programs, Policy, Partnerships, and Comms teams
• Play a key leadership role in cultivating and sustaining a team culture that is inclusive, mission-driven, and aligned with organizational values

Preferred Qualifications

• Experience in the education, technology, or philanthropy sectors
• Experience supporting board operations in a nonprofit context

Benefits

• Full health, dental, and vision for you and any dependents
• Life insurance
• Short-term and long-term disability insurance
• Flexible work hours and location
• Flexible paid time off
• Paid parental leave
• A generous annual stipend for home office expenses and professional development
• A 401k match of 4% vested immediately