Remote VP of Finance and Administration

Summary

Join Active Minds as Vice President of Finance and Administration to lead all financial processes and procedures, strategically lead human resources across the organization, and drive innovation. This role is responsible for expanding thought leadership, cultivating and maintaining relationships, providing team leadership/management, and working cross-functionally with the Operations Team and Active Minds departments.

Requirements

• Bachelor’s degree or other certification in finance, accounting, or related field; CPA certification and/or MBA preferred
• Thorough knowledge of GAAP and FASB topics as applied to nonprofits; must be familiar with nonprofit finance and accounting regulations
• HR certification (e.g. PHR/SPHR/SHRM-CP) is a plus
• High level of financial and analytical skills and extensive knowledge of financial policies, practices, and nonprofit systems
• A minimum of 10 years of relevant experience, preferably in a nonprofit environment, with at least 5 years of managerial experience in leading a team and mentoring staff in a high-growth environment
• Proven experience in senior HR role
• Deep knowledge of HR functions (talent management, recruitment, etc.)
• Proven track record in the areas of planning, financial management and operational oversight
• Strong interest in and commitment to the mission and goals of Active Minds
• Must have Quickbooks “Desktop” experience; ERP and other accounting software experience a plus
• Experience with Salesforce a plus

Responsibilities

• Lead all accounting and financial reporting for the organization
• Facilitate and help manage the accounting monthly close and reporting in a timely manner
• Report regularly to the Executive Director, Chief Operating Officer, and Board Treasurer on financial performance; provide regular insight on financial results and best practices
• Coordinate with division leads to ensure department finances are being tracked effectively and financial resources are being strategically allocated to meet organizational goals
• Lead the Finance Department, providing supervision and strategic direction to the Staff Accountant and contract Bookkeeper
• Oversee preparation and maintenance of reports needed for annual audit
• Provide proactive, creative, cross-functional thinking and ideas to enhance organizational financial oversight
• Support the organization’s process for acceptance of complex gifts and assets
• Assist the Executive Director and Treasurer of the Board as needed, supporting execution of the organization’s investment strategy including overseeing updates to the investment policy statement, relationship with investment managers, and evaluation of investment activity
• Serve as primary staff liaison to the Board Finance Committee; effectively communicate and present critical financial matters at select Board of Directors and committee meetings
• Represent the organization externally, as necessary, particularly in banking and lease negotiations
• Ensure staff accountability to financial procedure via the completion of the Credit Card agreement form
• Provide senior-level leadership and guidance to HR operations, serving as strategic lead for the Sr. Manager of People and Culture, and People and Culture Team
• Lead the Sr. Manager of People in Culture in developing and implementing HR plans, policies, and initiatives that align with the company’s vision and mission, ensuring compliance with labor laws, promoting equal opportunity and diversity, and examining processes for efficiency
• Support the Sr. Manager of People and Culture in overseeing the administration of benefits and payroll, including open enrollment
• Support the Senior Manager of People and Culture, Chief Operating Officer, and VP of Equity and Inclusion in labor and employee relations
• In partnership with Sr. Manager, People and Culture, develop and implement HR plans, policies, and initiatives that align with the company's vision and mission
• Maintain knowledge of employment law, human resources, and talent management regulations; in turn, lead annual review and update of Employee Manual
• Oversee talent strategy and hiring with operational support from People and Culture team
• Monitor key performance indicators and recommend new and improved measures for performance evaluations, and lead semi-regular benefits program review to attract and retain top talent
• Supervise the Human Resources and Finance teams (currently 2FTE, 1PT, 1 contractor), ensuring their roles and responsibilities are clear and executed effectively
• Implement an appropriate system of policies, internal controls, accounting standards, and procedures, working in collaboration with the Director of Operations & Special Projects
• Maintain continuous lines of communication, keeping the Executive Director & COO informed of all critical issues necessary for organizational leadership
• Provide analytical support to Active Minds’ Executive Team, including development of internal management reporting capabilities
• Develop skills & capabilities and provide growth opportunities for entire Administration and Finance Team
• Serve as member of the organization’s Leadership Team, responsible for operationalizing and assessing the organization’s strategic and innovation opportunities, culture-building, and more as needed

Benefits

• Health, Vision and Dental Insurance
• Paid Vacation and Sick Leave
• Paid Holidays
• Company Wide Mental Health Days
• 401(k) Matching
• HSA and FSA Options
• Life Insurance
• Short Term, and Long Term Disability
• Fully Paid Parental Leave
• Wellness Reimbursement Program
• Professional Development Stipends