Accounts Assistant

Summary

Join ConnectOS, a top-rated Philippines employer and a Great Place to Work-certified company, and work for their client, an ISO-accredited HVAC contractor specializing in air conditioning and ventilation systems. This Accounts/Admin role offers a competitive salary (P35,000-P40,000 monthly) and excellent benefits. The schedule is Monday-Friday, 7:00 AM to 4:00 PM PHT, with work-from-home options. The position requires strong skills in Xero, Simpro, and Excel, along with experience in accounts payable, invoicing, and bank reconciliations. Growth opportunities and a positive work-life balance are also offered.

Requirements

• Proven experience in a similar accounts/admin role
• Proficiency in Xero and Simpro is essential
• Strong Excel skills (data entry, formatting, filtering)
• High attention to detail and strong organisational skills
• Ability to manage competing priorities and meet deadlines
• Experience with invoicing, timesheet management, and bank reconciliations

Responsibilities

• Monitor and respond to VIC and Service emails
• Process supplier invoices in Simpro
• Reconcile bank and credit card transactions in Xero
• Update the Set & Serve spreadsheet
• Process Bunnings, BOC, and Reece invoices
• Collect, file, and review weekly timesheets
• Cross-check leave/overtime with Labour Planner
• Schedule timesheets in Simpro
• Export weekly service reports
• Follow up on overdue service accounts
• Reconcile gas cylinder usage
• Update subcontractor register (docs, insurances, licences)
• Reconcile supplier statements and complete bank recs
• Run Aged Receivables, check credit limits
• Balance AR between Simpro and Xero

Preferred Qualifications

• Familiarity with supplier portals (e.g. Bunnings, Reece) is an advantage
• AU Construction Industry familiarity

Benefits

• WFH
• Medical, Dental Coverage and Life insurance from day 1 of employment
• Paid Vacation and Sick Leave (with Quarterly Sick Leave Conversion)
• Competitive salary package and annual appraisal
• Financial Assistance Program
• Mandatory Government Benefits and 13th Month Pay
• Regular Company Events, Work Life Balance, and Career growth opportunities