Accounts Assistant

Summary

Join our busy finance office in Waterford as an Accounts Assistant and play a vital role in our day-to-day operations. You will be the key link between our customs declaration system (Thyme IT) and finance system (Business Central). This hands-on position demands accuracy, timeliness, and compliance in financial processing. You will interact with team members and declarants to ensure smooth operations. The role involves invoicing, reconciliation, job management, communication, and month-end support. You will also provide holiday cover for other finance staff.

Requirements

• Proven experience in an accounts assistant or similar role, ideally within a customs/logistics environment
• Strong familiarity with invoicing systems; experience with Thyme IT and Business Central is a significant advantage
• Excellent attention to detail and ability to multi-task in a deadline-driven environment
• Strong communication skills and proactive problem-solving approach
• Competency with Excel and other Microsoft Office applications

Responsibilities

• Collate and download completed/invoiced jobs from Thyme IT
• Review and analyse jobs by frequency: daily, weekly, and one-off invoices
• Ensure all invoice lines are accurate and meet specific customer requirements
• Prepare and upload invoice files to Business Central, verify postings, and email invoices to customers
• Review and process non-Thyme invoices (e.g., ENS, PBNS, GMRs, TOR) directly in Business Central
• Prepare Duty/VAT invoices in real time as requested by declarants
• Liaise closely with declarants to resolve any errors, omissions, or queries without delay
• Respond promptly to customer requests, including providing copies of SADs, invoice breakdowns, or other documentation
• Support month-end procedures related to Accounts Receivable, including: Cash allocations Issuing statements Assisting with reconciliation
• Provide holiday cover for other finance staff members (notably Fiona and Roger)
• Support general ad hoc duties as required within the finance department