Accounts Payable Assistant

Summary

Join the New York Stem Cell Foundation Research Institute as a part-time Accounts Payable Assistant to support the Finance & Operations department. Perform essential accounting work, assist in tracking, monitoring and reporting of financial activity, and maintain accurate, efficient, and effective accounting and budget systems.

Requirements

• Superior organizational skills; a stickler for accuracy and great attention to detail
• Analytical, quick thinker, fast learner and rapid problem solver
• Ability to manage multiple tasks and meet deadlines
• Must have a positive attitude and proactive work approach
• Discretion with sensitive information
• Comfortable working in a distributed team environment
• A high degree of experience using Mac & PC platform and current computer software; Microsoft Excel and QuickBooks are required
• 2+ years of previous bookkeeping experience
• Eligibility to work in the United States is required

Responsibilities

• Accurately review, code and enter bills into QuickBooks
• Review billing statements and correspond with vendors regarding payments and credits
• Conduct check runs
• Stamp paid bills and purchase orders
• Comply with NYSCF’s policies and procedures for the maintenance of vendor accounts
• Prepare Visa reconciliation reports
• Support Finance staff with financial statement preparation, annual audits, and tax return preparation
• Make recommendations to improve accounting systems and processes
• Maintain financial files and records, ensuring that documents and paid bills are filed in a timely fashion
• Assist the purchasing staff with following up on open orders and billing matters
• Maintain vendor files, new vendor forms, W-9 forms and credit applications

Benefits

• A comprehensive benefits package that includes a choice of medical, dental, and vision insurance, 403b retirement plan with 2% employer match (immediate vesting schedule which starts after your first 90 days), short and long term insurance, life insurance, inclusive paid parental leave program, pretax transit and parking, legal aid benefits and wellness benefits
• Paid time off includes vacation, sick, personal days, flexible holidays, summer flex program, and all company holidays