Accounts Payable Coordinator

Summary

Join Smartsheet's growing Accounts Payable team in Costa Rica as an Accounts Payable Coordinator. You will provide crucial accounts payable support for this high-growth SaaS company with expanding international operations. Key responsibilities include ensuring timely invoice processing, vendor communication, and compliance with company policies. The role requires strong analytical skills, proficiency in accounting software (NetSuite and Coupa preferred), and experience with the end-to-end accounts payable process. You will also assist with month-end closing activities and employee expense report processing. Smartsheet offers a comprehensive benefits package, including fully paid health and life insurance, paid time off, and flexible work options.

Requirements

• 4+ years relevant work experience
• Analytical mindset with a proactive approach to identifying and resolving issues
• Strong knowledge of the end to end Accounts Payable process
• Understanding of basic tax and compliance matters (e.g. VAT, withholding tax)
• Well organized, ability to prioritize tasks and provide high-level of accuracy
• Highly proficient with the use of technology for automating and streamlining processes
• Ability to interact with internal and external stakeholders and remain professional and flexible while under pressure
• Proficient with MS Office Excel required
• Excellent written and verbal communication skills
• Great attitude, with a strong desire to learn and improve

Responsibilities

• Ensure receipt of all vendor invoices and route for required approvals
• Collect W-9 and remittance information for new vendors
• Code invoices to the proper general ledger account and department
• Ensure proper three-way match for IT and hard goods purchases
• Ensure proper two or three-way match for services purchases
• Enter vendor invoices and upload copies of the invoice with supporting approvals into NetSuite accounting software
• Promptly answer all vendor inquiries
• Assist with all month end closing accruals process and communications with accounting department
• Assist with all month end closing activities including estimates
• Process employee expense reports in Coupa and ensure compliance with the company’s Travel & Expense policy
• Respond to employee inquiries regarding status of expense reimbursement(s)
• Other ad hoc projects as requested

Preferred Qualifications

• Knowledge of and experience with online accounting software preferred (Netsuite and Coupa highly preferred)
• SaaS experience preferred

Benefits

• Fully paid Health & Life insurance for full-time employees and family members
• Monthly stipend to support your work and productivity
• Asociacion Solidarista with employee and employer contributions as well as potential alliances with entities such as universities, gyms, etc
• 12 days paid Vacation + Flexible Time Away Program
• 20 weeks fully paid Maternity Leave
• 12 weeks fully paid Paternity/Adoption Leave
• Personal paid Volunteer Day to support our community
• Opportunities for professional growth and development including access to Udemy online courses
• Company Funded Perks including a counseling membership and your own personal Smartsheet account
• Teleworking options from any registered location in Costa Rica (role specific)