Accounts Payable Specialist

Summary

Join Airspace, a leading tech-enabled freight forwarder, and become our new Accounts Payable Specialist. This fast-paced role offers a variety of tasks, including job costing for independent contractors using our proprietary software, NetSuite and Bill.com, vendor management, data entry, and problem resolution. You will be responsible for responding to vendors and internal managers, verifying invoice accuracy, creating debit/credit memos, ensuring correct coding and authorization, and assisting with ad hoc projects. This position requires 2+ years of Accounts Payable experience, proficiency in Microsoft Excel (including VLOOKUP, XLOOKUP, SUMIF, IF, and PivotTables), and excellent communication skills. The ideal candidate is highly detail-oriented, works independently, and thrives in a fast-paced environment. Airspace offers a fun, team-oriented environment within a rapidly growing startup.

Requirements

• 2+ years Accounts Payable experience required
• Proficiency in Microsoft Excel required (VLOOKUP, XLOOKUP, SUMIF, IF, PivotTables)
• Works independently with very little supervision and is held accountable for his / her responsibilities and as part of a team in a fast-paced environment
• Excellent communication skills with a proven ability to interact with internal teams and external vendors in a kind, respectful, and solution-oriented manner
• Demonstrated ability to handle sensitive inquiries with professionalism and empathy, maintaining positive relationships while resolving issues
• Seeks clarification when information is unclear or incomplete, ensuring accuracy and minimizing delays
• Strong analytical and quantitative skills, accuracy, and attention to detail in processing invoices, payments, and vendor records
• Highly detail-oriented candidate, demonstrating a strong commitment to precision and quality in all tasks

Responsibilities

• Respond to external vendors and internal managers regarding all aspects of the accounts payable process
• Research information to provide accurate and timely solutions to vendors, resolve disputes and escalate when necessary
• Verify the accuracy of vendor invoices, agree charges to our internal software, enter charges according to rates, agree payment terms, and confirm that the correct general ledger account codes are used
• Create debit/credit memos and ensure correct approval
• Ensure correct coding and authorization as well as sufficient contracts and documentation
• Assist the Experienced AP Specialist triaging sync errors between NetSuite & Bill.com
• Monitor vendor account balances, track expenses, prepare analysis of accounts, and vendor relationships
• Analyze vendor balances to assist with monthly accruals
• Investigate and resolve problems associated with processing invoices and vendor accounts
• Add new vendors to our NetSuite and Bill systems
• Work with and support the Experienced AP Specialist with ad hoc projects as needed

Preferred Qualifications

• Bill.com experience preferred
• NetSuite experience a plus