Accounts Payable Manager

Summary

Join Quantexa as an Accounts Payable Manager and oversee the efficient and accurate processing of all accounts payable transactions. Lead and mentor a team of accounts payable professionals, ensuring departmental goals are met. Transform processes using the latest technology to reduce processing time. Review and reconcile accounts payable transactions, ensuring accuracy and compliance. Prepare regular reports and analysis for management review, and develop and monitor KPI team metrics. Build strong relationships with vendors and communicate effectively with cross-functional teams.

Requirements

• Ideally AAT qualified or equivalent
• Experience managing AP function transformation
• 4 or more years of experience in a managerial role leading AP teams
• Experience working European and complex payments e.g. CIS
• Deep understanding of VAT and Sales tax reporting and compliance
• Experience dealing with high volumes of data
• Good working knowledge of Excel (including v-lookups & pivot tables)
• Strong understanding of basic accounting concepts, systems, and processes
• Excellent organizational, analytical, and problem-solving skills

Responsibilities

• Manage and oversee the day-to-day operations of the accounts payable department
• Transforming our processes to take advantage of the latest technology and reduce the time from invoicing to approval to payment
• Lead, mentor, and develop a team of accounts payable professionals, providing guidance and support to ensure departmental goals are met
• Review and reconcile accounts payable transactions, ensuring accuracy and compliance with company policies and procedures
• Daily, weekly, and monthly bank reconciliations
• Coordinate and execute weekly and ad hoc scheduled payment runs, ensuring all payments are made accurately and on time
• Monitor vendor accounts and manage communication to resolve inquiries and discrepancies promptly
• Prepare regular reports and analysis related to accounts payable activities for management review and develop & monitor KPI team metrics
• Reconcile company credit cards and reimbursement of expenses
• Document business processes, continuously improve the efficiency of the Accounts Payable operations and strengthen controls with respect to the transaction cycles
• Identify and implement process improvements to enhance productivity and streamline workflow
• Support the team to run and investigate any discrepancies on the creditors listing and responding to ad hoc queries across the business when required
• Drive process improvements to enhance efficiency and effectiveness within the accounts payable function
• Build and maintain strong relationships with vendors, resolving any issues or discrepancies in a timely manner
• Communicate effectively with cross-functional teams, including procurement, finance, and other departments, to address issues and ensure smooth collaboration
• Continued communication to the wider team for upcoming renewals and contract fulfilment
• Ensure compliance with company policies and relevant regulations in all accounts payable and expense processes
• Generate and analyse reports to provide insights into payment trends, aging, and other key metrics
• Facilitate internal and external audits related to accounts payable processes, providing necessary documentation and support
• Implement and maintain strong internal controls to safeguard company assets

Preferred Qualifications

• NetSuite Experience
• Tipalti Experience
• Familiarity with Expensify/Navan or similar expense platforms

Benefits

• Flexible working hours in a hybrid workplace & free access to global WeWork locations & events
• Pension Scheme with a company contribution of 6% (if you contribute 3%)
• 25 days annual leave (with the option to buy up to 5 days) + birthday off!
• Work from Anywhere Scheme: Spend up to 2 months working outside of your country of employment over a rolling 12-month period
• Family: Enhanced Maternity, Paternity, Adoption, or Shared Parental Leave
• Health & Wellbeing: Private Healthcare, EAP, Well-being Days, Calm App, Gym Discounts
• Team's Social Budget & Company-wide Summer & Winter Parties
• Tech & Cycle-to-Work Schemes
• Volunteer Day off
• Dog-friendly Offices