Accounts Payable Specialist

Summary

Join OLAPLEX, a leading beauty company, as an Accounts Payable Specialist! In this role, you will be responsible for processing vendor payments, monitoring accounts payable, ensuring accurate financial reporting, and maintaining financial records. You will collaborate with various departments and vendors, contributing to the efficiency and accuracy of the company's financial operations. The ideal candidate possesses strong organizational skills, attention to detail, and experience in accounts payable. OLAPLEX offers a competitive compensation package, including a comprehensive benefits program and opportunities for professional development.

Requirements

• 2+ years of accounts payable experience
• Associate’s degree in accounting / business or related accounts payable experience as listed in the responsibilities section above
• General knowledge of accounting principles
• Experience with ERP systems, NetSuite preferred
• Proficiency in Excel
• Detail oriented with the ability to meet deadlines with a high degree of accuracy
• Ability to prioritize and balance multiple tasks simultaneously and manage multiple competing deadlines
• Strong analytical and problem-solving skills
• Strong interpersonal skills, written and oral communication skills are necessary for communication with all levels of the business
• Ability to self-manage and work well within a team while also being a strong individual contributor

Responsibilities

• Ensure efficient and timely processing of vendor payments and resolve vendor-related questions in a timely and professional manner
• Proactively monitor status of outstanding accounts payable, and follow up with approving parties as necessary to clear open items
• Improve accuracy and efficiency of financial reporting process by ensuring accurate coding of bills
• Review payable statements from vendors in a timely manner
• Prepare outgoing payments via ACH or Wire
• Apply payments daily and ensure our bank reconciliation agrees
• Maintaining records: Keeping accurate financial records for tax purposes ensuring all forms are filled out accurately and are current
• Assist with Inventory AP team with manual 3-Way matching, including updating various files that are used to communicate with various business partners
• Manage various AP inboxes to ensure communication with vendors and business partners is handled in a timely manner
• Manage and maintain Accounts Payable ledgers and supporting account reconciliations to ensure proper accounting in accordance with GAAP and timely reporting
• Support AP Associate Manager in various projects and daily tasks
• Assist with and support the company’s travel and expense program / systems
• Proactively seek to improve existing processes and work with management to add efficiencies when possible
• Assist in the 1099 reporting process
• Assist in audit requests as necessary

Preferred Qualifications

Familiarity within an internal control (SOX) environment is preferred

Benefits

• The annual base pay for this position is $55,000 - $65,000 with eligibility for an annual bonus
• Competitive compensation
• Work/Life Balance: Flexible paid time off, 11 paid holidays, and flexible work schedules
• Wellness: Company Contribution to Medical, Dental, and Vision Insurance for Employees and their Families, Company Paid Employee Life Insurance, Optional additional Life Insurance, and Short and Long-Term Disability Coverage Options
• Parental Leave: Up to 18 weeks for all new birthing-parents and up to 10 weeks for all non-birthing new parents
• Financial Well-being: Roth and 401k plans: 100% match up to the first 4% and is immediately vested
• Professional Development Reimbursement Program: Career development is as important to us as we know it is to you!
• Products: Twenty (20) free products per year, plus a friends and family discount