Senior Accounts Payable Specialist

Summary

Join GroundTruth as a Senior Accounts Payable Specialist and contribute to our accounting team's success. This remote role, based in India and working a night shift, involves managing vendor relationships, processing payments, reconciling credit cards, and supervising other specialists. You will ensure accurate financial reporting and compliance, assist with month-end closing, and support ad hoc projects. The ideal candidate possesses a Bachelor's degree in accounting, 4-6 years of relevant experience, and strong proficiency in ERP systems and Microsoft Office Suite. GroundTruth offers a comprehensive benefits package including parental leave, flexible time off, health insurance, wellness programs, and various other perks.

Requirements

• Bachelor’s degree in accounting or a related field
• 4 to 6 years of experience in accounts payable and expense reporting
• Strong knowledge of invoice processing, coding, and payment procedures
• Proficiency in Microsoft Excel, Word, and PowerPoint
• Ability to quickly identify and resolve data issues
• Strong interpersonal skills and ability to communicate effectively across teams
• Ability to multi-task and meet deadlines in pressure situation
• Self-motivated and goal-oriented, able to thrive both independently and within a team

Responsibilities

• Set up new vendors, ensuring compliance with company policies and relevant regulations
• Maintain and update vendor records in the system to ensure accuracy and completeness
• Review and verify the accuracy of invoices, ensuring they comply with company policies and financial procedures
• Code invoices to the correct department, general ledger accounts, and profit centers, ensuring consistency with the Finance department's budget and financial guidelines
• Ensure all invoices are accompanied by the necessary supporting documentation for audit purposes
• Prepare and process weekly payment runs, ensuring accuracy and adherence to payment terms, while prioritizing special vendors’ payments and addressing any urgent payment requests
• Coordinate with the management team to ensure sufficient cash flow for timely payment processing
• Review monthly credit card reports submitted by corporate cardholders in Expensify and reconcile the reports with monthly AMEX statements for accuracy
• Ensure each credit card transaction is correctly coded to the appropriate department and general ledger account
• Investigate and resolve any discrepancies or issues related to credit card transactions
• Assist in month-end closing procedures, including unentered invoice list, accruals, prepaids, and reconciliation of the AP subledger and general ledger
• Assist other month-end processes as needed
• Manage and monitor the accounts payable email inbox, ensuring timely responses to vendor inquiries and internal requests
• Track missing invoices and follow up to ensure timely payment, with particular attention to rent, benefit and insurance invoices
• Supervise and mentor two Accounts Payable specialists, providing guidance and support to enhance their performance
• Conduct regular performance reviews and facilitate ongoing training and development
• Review and verify employee expense submissions for accuracy, ensuring all necessary approvals and documentation are provided, and coding and tags are accurate for each expense
• Ensure auditors complete their review within the designated timeline, in accordance with company policy
• Provide employee reimbursement reports to various departments upon request
• Process weekly employee reimbursements through the Expensify platform, ensuring full compliance with company policies and procedures
• Assist in the preparation of ad hoc accounts payable reports for management review
• Identify and recommend process improvements to enhance efficiency and accuracy within the AP function
• Provide support for audits, tax-related inquiries, and other business initiatives or ad hoc projects as needed

Preferred Qualifications

• Proficiency in ERP systems; experience with Oracle Fusion and Expensify is a plus
• Organized: Ability to prioritize tasks and deliver high-quality work within deadlines
• Communicative: Strong written and verbal communication skills, able to engage effectively in conversations
• Team-Oriented: Aligned with GroundTruth’s vision and committed to contributing to a high-performing team
• Technically Adept: Open to learning new technologies and adapting quickly to change
• Problem Solver: Proactively identifies challenges and develops effective solutions
• Process-Driven: Continuously seeks to streamline and improve business processes for higher efficiency
• Detail-Oriented: Ensures accuracy and legitimacy in financial transactions and related reports

Benefits

• Parental leave- Maternity and Paternity
• Flexible Time Offs (Earned Leaves, Sick Leaves, Birthday leave, Bereavement leave & Company Holidays)
• In Office Daily Catered Lunch
• Fully stocked snacks/beverages
• Health cover for any hospitalization. Covers both nuclear family and parents
• Tele-med for free doctor consultation, discounts on health checkups and medicines
• Wellness/Gym Reimbursement
• Pet Expense Reimbursement
• Childcare Expenses and reimbursements
• Employee assistance program
• Employee referral program
• Education reimbursement program
• Skill development program
• Cell phone reimbursement (Mobile Subsidy program)
• Internet reimbursement
• Birthday treat reimbursement
• Employee Provident Fund Scheme offering different tax saving options such as VPF and employee and employer contribution up to 12% Basic
• Creche reimbursement
• Co-working space reimbursement
• NPS employer match
• Meal card for tax benefit
• Special benefits on salary account