Accounts Receivable Accounting Specialist

Summary

Join Gurobi Optimization as an Accounts Receivable (AR) Accounting Specialist and become a key member of our FinOps Department. You will play a vital role in ensuring the accurate and timely issuance of invoices to customers and maintaining precise financial records. This position requires strong communication skills to collaborate effectively with internal teams and external customers. Your responsibilities include creating invoices, coordinating software licenses, recording cash receipts, and overseeing customer sales tax exemption certificates. The ideal candidate possesses 3+ years of relevant experience, proficiency in NetSuite and Salesforce, and strong Microsoft Office skills. You will be a detail-oriented individual with excellent communication skills and a solution-oriented approach.

Requirements

• 3 years of relevant experience in billing or accounts receivable
• Entry-level expertise in general ledger functions
• Familiarity with Salesforce or a comparable Customer Relationship Management (CRM) system
• Proficiency in using NetSuite or a comparable Enterprise Resource Planning (ERP) system
• Strong skills in the Microsoft Office Suite

Responsibilities

• Create invoices with intricate billing schedules
• Coordinate the synchronization of existing software licenses and aligning them with revenue recognition terms
• Record cash receipts within our financial systems and maintain accurate outstanding balances of our customers
• Engage in communication with both internal and external customers concerning orders, payments, and portals
• Oversee customer sales tax exemption certificates, maintenance renewal invoices, and collection efforts
• Assist with various aspects of the complete accounting cycle

Preferred Qualifications

• Experience dealing with intricate billing scenarios, preferably within a software or Software-as-a-Service (SaaS) company
• Proficiency in manual data entry processes
• Exceptional dedication to details and clear written and verbal communications when reviewing and confirming order specifics, their recognition within our financial system, and their transmission to customers
• A solution-oriented approach that prioritizes cultivating lasting relationships with both internal and external customers
• Willingness to seek help from colleagues when needed and actively participate in discussions to resolve challenges
• Capacity to oversee tasks from initiation to completion, minimizing delays in the workflow
• Capability to follow multiple steps to achieve an objective
• Ability to excel in a fast-paced work environment independently and as part of a team
• Comfort working collaboratively and individually in a remote setting, accommodating different time zones
• Flexibility in timing when working through potential questions and issues with overseas internal and external customers
• Familiarity with international tax regulations
• Proficient experience with NetSuite and Salesforce/CRM systems, coupled with strong skills in using MS Office applications