Administrative Assistant

Summary

Join BytePitch's Operations Team as a detail-oriented Administrative Assistant! You will support day-to-day operations, ensure legal compliance, and manage key administrative processes. Responsibilities include preparing legal documents, supporting payroll, managing employee onboarding, and handling communication with external providers. This fully remote role offers flexibility and a supportive environment. BytePitch prioritizes employee well-being and provides opportunities for professional development.

Requirements

• Bachelor’s degree in Business Administration, Secretarial Administration, or a related field
• 1-3 years of experience in similar functions
• Fluency in English and Portuguese
• Legal and regulatory awareness
• Attention to detail
• Ability to learn fast
• Proactive problem-solving skills
• Exceptional organisational skills
• Flexibility, adaptability and high autonomy level
• Ability to work in a team
• Ability to work and experiment with different tools and methodologies

Responsibilities

• Support the preparation of contracts, addendums and other legal documents
• Support the monthly payroll with the collection and organisation of information and related administrative tasks
• Execute and support administrative tasks related to the onboarding process of new employees
• Verify, maintain and execute administrative tasks to keep all employee information up to date
• Handle the communication with external providers such as insurance companies, occupational health, and others
• Coordinate and assure the compliance with the workplace medicine requirements
• Provide support in organising business trips
• Assets procurement and management
• Support in administrative tasks related to office operations
• Prepare mandatory information to comply with legal requirements
• Create and follow processes and fulfil responsibilities
• Support the verification and confirmation of invoices
• Prepare information for invoicing
• Provide accurate and timely accounting information to UK and Polish teams

Preferred Qualifications

• Experience in remote work environments
• Experience with different tools such as Google Workspace, Excel, Slack and Jira

Benefits

• Two types of contracts are available: Employment & Service (B2B) Agreements
• Competitive salary according to your experience
• Additional benefits such as meal allowance, health insurance, extra days off (depending on the type of contract/location)
• Fully remote work
• Flexibility to help you balance the personal and professional aspects of your life
• An inclusive culture where you can be yourself and thrive professionally
• A supportive environment for your overall well-being
• A budget for training
• A personalised development plan based on our career paths
• Opportunities to travel according to the project/client needs
• Face-to-face company events per year to connect with colleagues and strengthen company culture