Administrative Assistant

Summary

Join The Green Technology Group, LLC (TGTG) as an Administrative/Clerical Assistant III supporting the Department of Veterans Affairs (VA) Office of Information and Technology (OIT). This full-time position in DC requires experience supporting large federal agencies, ideally VA or DoD, and involves interacting with executive-level stakeholders. Responsibilities include supporting project management, meetings, and executive briefings, assisting with HR initiatives, creating reports, ensuring contractor compliance, and tracking contractor onboarding/offboarding. A background check is required. The position demands proficiency in Microsoft Office Suite and SharePoint. An Associate's Degree or equivalent experience is needed, along with 8 years of related experience.

Requirements

• Experience supporting large, complex federal agencies; ideally VA or DoD
• Ability to interact and engage with Executive-level stakeholders
• Proficiency in Microsoft Word, Excel, PowerPoint, SharePoint
• Ability to obtain and maintain a Tier II Moderate Risk Background Investigation
• Legal authorization to work in the U.S
• Associate Degree (AA/AS), or 2 years of school in a business discipline is required
• 8 years related experience required

Responsibilities

• Support project management activities including coordinating multiple tasks and project teams, distributing project communications, and participating in various meetings and events
• Support project meetings and conference calls for assigned projects, workgroups, and teams (to include scheduling, reserving conference rooms, issuing invitations, developing the agenda, and recording minutes)
• Assist in developing executive-level briefings and presentations
• Support several HR initiatives providing various services, including program and project management related support, communication support, program analysis, change management, organizational and functional assessments, performance metric development, data analysis, implementation planning, and business process reengineering
• Create reports, metrics and tracking mechanisms and provide analysis to relevant stakeholders
• Coordinate and consolidate status report information on a weekly and monthly timeframe
• Ensure contractor compliance in time keeping in two separate systems
• Tracking status on contractor on and offboarding and coordinating with both internal and Government groups