Administrative Assistant

Summary

Join Caseware, a leading Fintech company, as an Administrative Assistant supporting the executive leadership team. You will be instrumental in ensuring the smooth operation of the executives' daily responsibilities, managing general administration, schedules, and communications. Reporting to the CTO, you will also support the CPO and work closely with the Executive Assistant to the CEO. This hybrid/remote role, open to Greater Toronto residents, may involve some business travel. You will provide comprehensive administrative support, manage calendars and travel, handle expense reports, maintain files, coordinate events, and assist in meetings and projects. Caseware offers a dynamic work environment and opportunities for growth within a successful and expanding company.

Requirements

• 0-2+ years of experience supporting executives and/or sr. Leaders in large, global organizations
• Anticipate leadership needs and proactively offer solutions and/or support
• Experience with maintaining complete confidentiality, discretion and trustworthiness
• Highly organized and detail-oriented, with attention paid to follow through and able to prioritize with minimal oversight
• Strong scheduling and travel coordination experience
• Proficiency with Microsoft suite of office applications (Word, Docs, Sheets, Excel, etc)
• Positive, solution oriented and effective communication and collaboration with stakeholders at all levels of an organization

Responsibilities

• Provide administrative support for the members of the executive team; with primary support for the Chief Technology Officer and Chief Product Officer
• Manage executive calendars and coordinate travel arrangements, as directed, and ensure optimal time allocation and meeting preparation
• Create, submit and track expense reports and other routine filing as well as the executive corporate credit cards to ensure organized and timely expense reimbursement
• Maintain and organize files, records, and documentation for easy access and retrieval
• Coordinate departmental events, team offsites as directed, in alignment with the office facilities team
• Assist in leadership meetings, as directed, by coordinating invitation, office and/or virtuated meeting needs
• Assist with ad hoc projects, events, and travel arrangements as needed in alignment with the other administrative support team and Executive Assistant supporting the CEO

Benefits

Hybrid / remote