Administrative Assistant

Summary

Join ConnectOS, a Great Place to Work certified company, as an Administrative Assistant! This role offers a competitive salary (P35,000-P40,000 monthly), a work-from-home arrangement, and comprehensive benefits. You will provide administrative support, manage documents, and support client communication. The ideal candidate possesses 1-3 years of experience, a bachelor's degree, and exceptional organizational and communication skills. Proficiency in MS Office Suite and CRM management is essential. This is a night shift position (10:00 PM to 7:00 AM Manila Time). ConnectOS offers a supportive and collaborative work environment with opportunities for career growth.

Requirements

• At least 1-3 years’ experience as administrative assistant
• Possess at least a bachelor’s degree for any program
• Exceptional time management and organization skills
• Proficient in English with exceptionally strong written and verbal communication skills
• Experience in developing strong remote team relationships based on trust, accountability, integrity, and sharing of best practices
• Willingness to follow established policies and procedures
• Proficient with technology; solid knowledge of computer operations and software
• Ability to work in a very fast-paced environment with minimal supervision
• Must be able to effectively multi-task and handle multiple job requests
• Experience with data entry and CRM management
• Highly proficient with using MS Office: Outlook, Word, Excel
• Must be able to schedule client meetings via email or phone
• Needs to be organized and able to use different computer application/software to perform these tasks
• Must be someone who points out problems and asks for help
• Must be willing to work on a US time shift

Responsibilities

• Perform administrative tasks as directed by office manager
• Request, receive and organize client documentation
• Read and understand a wide variety of documents and know where to file them
• Provide support to the client by emailing reports and invoices
• Forward requestor queries to relevant individuals
• Document delays, updates, and inspection milestones via CRM
• Updating daily, weekly, and monthly reports
• Maintain soft files organized and updated with the correct job information
• Support ad hoc tasks as required by the business

Preferred Qualifications

• Adobe Acrobat experience is a plus
• Academic training in accounting is a plus

Benefits

• Work from home
• Medical, Dental Coverage and Life insurance from day 1 of employment
• Paid Vacation and Sick Leave (with Quarterly Sick Leave Conversion)
• Competitive salary package and annual appraisal
• Financial Assistance Program
• Mandatory Government Benefits and 13th Month Pay
• Complimentary Sleeping Quarters, Coffee at no cost
• Complimentary Office Fitness and Wellness Facilities at no cost
• Regular Company Events, Work Life Balance, and Career growth opportunities