Remote Administrative Assistant

Summary

Join our team at HCVT for a challenging yet rewarding experience. As an Administrative Assistant in the Fort Worth office, you will be responsible for various administrative tasks and work with client business unit teams to maintain structure charts and prepare tax elections.

Requirements

• Strong work history with 3+ years of relevant experience
• Professional demeanor and ability to interface with the partner group
• A high level of personal integrity and professional ethics
• Excellent written and oral communication skills
• Superior organizational skills with an excellent attention to detail
• Ability to prioritize and manage multiple projects, work quickly and efficiently under pressure
• Highly developed skills with Microsoft Office including Word, Excel, Outlook and Power Point (Acrobat a plus)
• Demonstrated ability to approach challenges with flexibility and a “can-do

Responsibilities

• Responsible for general administrative tasks such as presentations, correspondence, filing, travel & expense reports, phone support, greeting visitors on occasion, etc
• Acting as liaison for Ft. Worth professionals in order to schedule meetings with client or outside advisor personnel
• Processing mail, highlighting action or important items, attaching relevant files or information, and assuming responsibility for responding when appropriate
• Responsible for working with designated client business unit teams to maintain structure charts, obtain entity EINs, and prepare/file certain tax elections
• Works with client’s legal department and outside legal counsel to maintain final entity and transaction legal documents
• Responsible for planning of periodic on-site and offsite meetings (preparing agenda, presentations, coordinating with hotels for necessary set-up, etc.)
• Maintain knowledge of Firm policies and procedures and answering, refer or directing requests and inquiries