Remote Administrative Assistant

Summary

Join a dynamic team at RSI Security as an Administrative Assistant, supporting service delivery teams and providing administrative support for various projects and tasks.

Requirements

• 2+ years of related experience as an administrative assistant
• Excellent communication skills. Must read and write English to a professional degree
• Strong knowledge of Google Suite (Drive, Docs, Sheets, Forms), Asana is a plus
• Empathetic, enthusiastic and effective communicator with strong rapport building skills
• Thorough and detail-oriented, organized, with excellent time management skills
• Ability to quickly learn, understand, and evaluate current and new tools
• Ability to take initiative and set priorities in a demanding, fast-paced environment
• Strong problem-solving skills with self-confidence to make decisions and express idea

Responsibilities

• Maintain the service delivery team's calendars, email, and provide administrative support for various projects and tasks
• Assist with general administration, documentation, and legal compliance
• Be present and take notes during any required meetings, coming prepared with appropriate documents for the occasion
• Assist in planning employee team buildings & events
• Coordinate and maintain schedules -- organize meetings, conferences, department activities, teleconferences, and travel
• Communicate directly and on behalf of the various teams with customers/clients and internal staff when unavailable
• Follow-up on contacts made by the various teams and support the cultivation of new and ongoing relationships
• Keep the various teams well-informed of upcoming commitments and responsibilities, following-up appropriately
• Conserve the various teams time by reading, researching, drafting letters, emails, and documents, analyzing information and contracts, and initiating telecommunications
• Prioritize conflicting needs and handle urgent matters as independently as possible
• Prepare administrative-level reports and presentations
• Schedule internal and external meetings and/or events as needed
• Assist with travel coordination for meetings and conferences

Benefits

• Unlimited flex vacation
• 10 paid holidays
• Paid parental leave
• 401k at 100% match
• Medical, dental, and vision plans
• FSA
• Short term disability