Administrative Assistant

Summary

Join a dynamic Australian communications and brand strategy agency as an Administrative Assistant, providing essential support to the Managing Director and a small team. You will manage scheduling, email, and general admin tasks; attend meetings, take notes, and manage action items; support client follow-ups and project tracking; assist in preparing presentations and reports; help organize marketing materials; schedule and post social media content; maintain employee records; and coordinate event logistics. This part-time, work-from-home position requires strong organizational skills, excellent communication, and proficiency in Microsoft Office Suite. Experience with CRM or project management tools and social media scheduling tools is preferred. The role offers benefits including HMO, annual leave, and a Christmas bonus.

Requirements

• Proven experience in administrative support, ideally within a marketing or communications environment
• Strong organisational skills and excellent attention to detail
• Clear and professional written and verbal communication skills
• Ability to manage multiple tasks, prioritise effectively, and meet deadlines
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint – Intermediate level)
• Experience using CRM or project management tools (e.g., ClickUp or HubSpot preferred)
• Comfortable handling confidential and sensitive information
• A proactive mindset with strong time management and problem-solving skills
• Ability to work independently in a remote setting while maintaining strong communication with the team

Responsibilities

• Manage scheduling, email handling, and general admin tasks
• Attend internal team meetings, take notes, and manage action items via ClickUp
• Support client follow-ups and team project tracking
• Assist in preparing presentations, offers, and reports based on meeting content
• Help organise internal marketing materials and documentation
• Schedule and post social media content, managing the content calendar to ensure timely publication
• Maintain and update employee records on BrightHR
• Coordinate event logistics and perform basic online research when needed

Preferred Qualifications

Basic familiarity with social media scheduling tools (e.g., Hootsuite or similar)

Benefits

• HMO
• Annual leave
• Christmas Bonus equivalent to 1 month's wage (pro-rata)