Administrative Assistant IV

Summary

Join Affirm as an Administrative Assistant IV and provide comprehensive support to three Vice Presidents on our Engineering Teams. You will manage calendars, schedule meetings, prepare materials, coordinate events, and handle travel arrangements. This role requires strong organizational skills, attention to detail, and the ability to work independently and collaboratively. You will partner with the Leadership Support Team and contribute to a fast-paced, dynamic environment. Affirm offers a competitive compensation package, including a comprehensive benefits plan and remote work flexibility.

Requirements

• 2-4 years of relevant administrative experience
• Ability to work independently as well as across various teams
• Experience at a rapidly growing company, with the ability to navigate and thrive in a fast-paced dynamic environment
• Working knowledge of Google Suite, Microsoft Office, Navan, Zoom
• Strong work ethic, professionalism, confidentiality, and good judgment
• Ability to deal with conflict as well as give and receive feedback diplomatically
• Highly organized and resourceful, able to juggle and multi-task, with acute attention to detail and follow through

Responsibilities

• Support three Vice Presidents with their respective administrative needs
• Calendar management, including scheduling meetings and deconflicting existing meetings, often across multiple time zones
• Meeting preparation (such as calendar event creation, drafting agendas, creating slide decks, and communicating with meeting attendees in advance of the meeting)
• Managing executive schedules to ensure sufficient time for task completion
• Attend meetings when requested to manage Zoom, track action items, and follow up with meeting attendees on action items
• Event coordination, including team operations for team building events and working onsite/offsite meetings
• Partner with the Leadership Support Team to coordinate needs across the wider Affirm team
• Additional administrative functions such as submitting expense reports (via Navan), travel coordination (also via Navan), preparation of documents and presentations (using Google Suite and Microsoft Office), basic team travel and expense budget reconciliation and ad-hoc special projects

Preferred Qualifications

Familiarity working with engineering teams is desirable, but not required

Benefits

• Health care coverage - Affirm covers all premiums for all levels of coverage for you and your dependents
• Flexible Spending Wallets - generous stipends for spending on Technology, Food, various Lifestyle needs, and family forming expenses
• Time off - competitive vacation and holiday schedules allowing you to take time off to rest and recharge
• ESPP - An employee stock purchase plan enabling you to buy shares of Affirm at a discount
• Remote work