Administrative Generalist

Summary

Join Alimentiv as an Administrative Generalist in London, ON (remote) for a full-time permanent position offering $42,000-$70,000 CAD annually. Provide comprehensive administrative support to the department and director, ensuring efficient operations. Manage paper and electronic documents, including tracking, filing, and retrieval. Support appointment scheduling, document preparation, and meeting coordination. Assist with supply monitoring, budget expenses, and reception services. Contribute to project support by maintaining document management, providing information to teams, and improving processes. Coordinate divisional support services, addressing inquiries, and maintaining records. Update document tracking databases, prepare reports, and respond to inquiries.

Requirements

• Applicants should have a minimum of a high school diploma with one to three years of related experience or a one-year college advance diploma/degree in a relevant field of study with on the go training and experience
• The successful candidate must exhibit the following skills: Attention to detail and proficiency in Microsoft suite of products

Responsibilities

• Provide administrative support and assistance to the department and/or Director to facilitate efficient operation according to project, corporate, industry and regulatory guidelines and standards
• Responsible for the day-to-day management of paper and electronic documents including review, tracking, scanning, filing, and document/file maintenance and retrieval
• May need to provide assistance to the department and/or Director for appointment/meeting/travel scheduling, preparation of documents, presentations, correspondence, meeting minutes and/or agendas
• May be required to support the Office Coordinators in the monitoring or processing of divisional supplies, equipment, staff absences and/or budget expenses
• May be required to provide reception services (phone, e-mail and visitors), general clerical services
• Assist functional group to maintain paper and electronic document management, ensuring all documents are reviewed, entered, tracked and filed in accordance with project, corporate, industry and regulatory guidelines and standards
• Provide information and/or documents to project teams when requested on a timely basis, facilitating the completion, authorization and/or distribution of project related documents, supplies and/or contracts
• Provide input regarding and contribute to the improvement of ongoing document management processes and systems to facilitate the efficient operation of the department
• Provide support and/or activity coordination for divisional support services; address, redirect and/or provide follow up for inquiries (phone, e-mail, correspondence); coordinate visits/meetings; travel, records, document, data and file maintenance
• Updating and maintaining document tracking databases, preparing reports, and responding to document inquiries

Preferred Qualifications

Any experience and/or knowledge of working in a legal environment is considered an asset