Administrative Project Manager

Summary

Join Keller Executive Search as a fully remote Administrative Project Manager to support executive search operations. Manage multiple projects from start to finish, ensuring timely and high-quality delivery. Maintain project documentation, databases, and client communication. Support senior consultants with research, candidate screening, and interview coordination. Prepare reports and presentations for internal teams and clients. Manage calendars and facilitate communication between stakeholders. Ensure compliance with regulations and company policies. Monitor project budgets and provide administrative support for business development and client relationship management.

Requirements

• Bachelor's degree in Business Administration, Project Management, or related field
• Minimum 3 years of experience in project coordination or administrative management
• Strong organisational and time management skills with ability to prioritise multiple projects
• Excellent written and verbal communication skills in English
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with CRM systems and project management software
• Strong attention to detail and ability to maintain confidentiality
• Proactive problem-solving approach and ability to work independently
• Reliable internet connection and dedicated home office space for remote work
• South African citizen or valid work permit

Responsibilities

• Coordinate and manage multiple executive search projects simultaneously, ensuring adherence to timelines and quality standards
• Maintain comprehensive project documentation, candidate databases, and client communication records
• Support senior consultants with research, candidate screening, and interview coordination
• Prepare detailed project reports, presentations, and status updates for internal teams and clients
• Manage calendar scheduling for client meetings, candidate interviews, and project milestones
• Conduct initial candidate research and maintain accurate candidate profiles and progress tracking
• Facilitate communication between clients, candidates, and internal team members
• Ensure compliance with data protection regulations and company policies
• Monitor project budgets and resource allocation
• Provide administrative support for business development activities and client relationship management
• Maintain and update CRM systems with accurate project and client information
• Assist with invoice processing and project billing coordination

Preferred Qualifications

Previous experience in recruitment, executive search, or professional services preferred

Benefits

• Health insurance
• All South African public holidays
• Paid Annual Leave
• Paid Sick Leave
• Significant opportunities for professional growth, skill development, and career advancement
• Supportive, inclusive, and diverse work environment that values collaboration and innovation
• The chance to make a meaningful impact by connecting top talent with life-changing opportunities