Adventures Program Assistant

Summary

Join Williamsburg Learning as a Williamsburg Adventures (WAD) Program Assistant! This primarily remote, part-time position supports the Adventures Program by managing administrative tasks, facilitating communication, and ensuring a high-quality student experience. You will work closely with the Program Lead on course operations, meeting coordination, grading, and waiver management. Responsibilities include agenda management, grading student assignments, technology and waiver management, and communication support. The ideal candidate possesses strong organizational and time management skills, proficiency in technology tools, and excellent communication abilities. This role offers a chance to contribute to a dynamic educational environment.

Requirements

• Experience in project support or coordination, with strong organizational and time management skills
• Proficient with technology tools like G-Suite, Zoom, Asana, and similar platforms, with excellent written and verbal communication
• Self-motivated team player with a growth mindset, able to manage projects, solve problems, and take initiative while being open to feedback
• Ability to pass a criminal background check and work at a computer for extended periods
• Strong organizational, leadership, and decision-making skills

Responsibilities

• Attend recurring and ad-hoc meetings as requested by the Program Lead
• Prepare agendas, take detailed meeting notes, and track follow-up action items
• Hold regular 1:1 check-ins with the Program Lead to align on tasks and priorities
• Grade student assignments in Canvas with accuracy and thoughtful, standards-aligned feedback within 4 days
• Monitor assignment weighting and grading consistency across sections to ensure fairness and clarity
• Manage sign-up sheets and waivers for all adventures
• Respond promptly to questions or issues related to sign-ups, waivers, or other technology tools
• Proactively notify Leads if a student’s waiver is missing before an adventure
• Regularly update and distribute printable waivers to Leads as needed
• Collaborate with the Program Lead to ensure Adventures course communications are clear, timely, and aligned with Williamsburg Learning guidelines
• Support the setup and maintenance of course content in Canvas when needed
• Support semester launch tasks and assist with various projects as needed, especially during high-demand periods
• Perform additional responsibilities as assigned by the State Adventures Coordinator

Preferred Qualifications

• Experience working in Williamsburg Adventures or similar programs
• Experience working with students in grades 6-12

Benefits

• $21 - $21 an hour
• This part-time position pays $21 per hour for up to 10 hours per week