Billing Clerk

Summary

Join Williamsburg Learning, an educational services provider, as a part-time remote Billing Assistant! This role offers a unique opportunity to work with a visionary leader in a collaborative environment. You will assist the Billing Accountant with accounts receivable and payable tasks, including purchase order processing, invoicing, collections, and communication with parents and vendors. The position requires strong communication and collaboration skills, Google Workspace experience, and reliable access to technology. Benefits include paid time off (PTO), a 401k with company match, and potential for growth and increased compensation. Occasional opportunities to attend events and engage with professional networks are also available. This is a 10-15 hour per week position.

Requirements

• Reliable land dependable
• Your own computer, internet, and sufficient web cam/microphone
• Accessible during work hours of 9am-4pm MT (Accessible to answer questions & attend meetings. The actual work does not need to happen during this time)
• Available for weekly team meetings - usually mid afternoon
• Google Workspace experience (Gmail, Calendar, Drive, Docs, Sheets, Chat, etc.)
• Strong communication and collaborative skills

Responsibilities

• Assist the Billing Accountant with various tasks ranging from accounts receivable purchase orders, invoicing, and collections to responding to parent communications and employee/vendor A/P inquiries
• Purchase order processing
• Collection on Self-Pay Families
• Assist with Invoicing
• Correspond with parents/partner schools
• Record & allocate deposits
• Parent and/or charter outreach/communication
• Assist in paying vendors/employees
• Assist with vendor/employee inquiries
• Assist with year end 1099 processing
• Continued learning with state education scholarship programs
• Assist with growth management of state education scholarship programs
• Documentation of procedures in Asana/Trainual
• Task management in Asana
• Fluency in multiple platforms: Trainual, Asana, SIS, Hubspot, Zoom, Quickbooks Online, Grow, RingCentral, Google Workspace, LastPass, ClassWallet, Bill.com , Paychex, Loom etc

Preferred Qualifications

• Bookkeeping or finance experience
• Quickbooks Online & Bill.com experience
• General knowledge of A/R and A/P

Benefits

• Paid Time Off (PTO)
• A 401k with up to 4% company match