Assistant To The Coo, Project Assistant

Summary

Join Manay CPA, a reputable full-service accounting firm, as a highly organized and detail-oriented Executive Assistant providing comprehensive administrative and personal support to the COO and Partners. You will manage schedules, communications, and workflows, handle travel arrangements, and manage email inboxes. This full-time remote position requires a dedicated office space and flexibility, including occasional weekend work. The ideal candidate possesses a Bachelor's degree, 2-5 years of relevant experience, proficiency in Microsoft Office Suite, and native or bilingual fluency in Turkish. Manay CPA offers a competitive salary, excellent training, paid time off, and growth opportunities within a supportive and family-like work environment.

Requirements

• Bachelor's Degree in related fields
• 2 - 5 years of professional experience in related fields
• Only candidates with 2+ years of professional experience as an executive assistant, administrative assistant, program coordination, event planner, and/or communications will be considered
• Proficiency in Microsoft Word, Excel, Outlook
• Native/Bilingual in Turkish, excellent verbal and written communication skills in business English. All interviews will be conducted in English!
• Positive and team player personality
• This is a full-time Remote Position
• A dedicated office room/space is required
• Due to the nature of the position, weekends may be required. The ideal candidate must be flexible
• Work hours will be based on US TIME ZONES (EST)

Responsibilities

• Provide comprehensive administrative and personal support to the COO and Partners, managing schedules, communications, and workflows
• Oversee business and personal calendar & meeting management—coordinate, confirm, and adjust appointments, register for events, and proactively balance external commitments
• Handle travel and logistics coordination—book flights, lodging, and transportation; provide travel time estimates, parking details, and reconcile mileage for reporting
• Manage email inboxes for the COO and Partners, including drafting, proofreading, and sending professional correspondence
• Maintain and update LinkedIn accounts and contact lists as needed
• Screen, answer, and return calls, WhatsApp, and text messages professionally and efficiently
• Maintain and update client information in the CRM system to ensure data accuracy
• Assist in project planning, execution, and tracking, focusing on financial and operational initiatives
• Analyze project data, monitor progress, and identify key performance trends to support decision-making
• Conduct research on market trends, competitors, industry updates, and best practices to provide insights for business initiatives and reports
• Gather and verify data from credible sources, compile findings, and present recommendations through summaries, charts, and presentations
• Develop and maintain project management tools and dashboards to provide visibility on timelines, tasks, and deliverables
• Prepare detailed reports, financial statements, presentations, and dashboards for internal distribution by gathering and analyzing data from multiple sources. Ensure reports are accurate, visually clear, and provide actionable insights
• Collaborate with internal and external stakeholders to collect necessary information, track progress, and follow up on action items and deliverables to ensure project milestones are met
• Monitor deadlines and proactively remind stakeholders of upcoming tasks, reporting timelines, and required inputs
• Consolidate feedback and updates from various departments to maintain clear and up-to-date project documentation
• Assist in preparing meeting agendas, recording minutes, and tracking follow-up items to ensure accountability and timely completion
• Provide administrative support in generating and formatting graphs, charts, and visuals for reports and presentations
• Perform data entry tasks with exceptional accuracy and attention to detail
• Work independently while effectively managing multiple priorities and competing deadlines
• Assist other departments as needed to ensure smooth business operations
• Other duties may be assigned from time to time within the scope of the position

Preferred Qualifications

• Results-Oriented & Takes Ownership - Delivers results in every situation. Works with a sense of urgency to find solutions and complete work
• Attention to Detail – ensures work output is accurate, can find mistakes before documents are submitted; is thorough and thoughtful
• Excited about challenges and solving problems – The opportunity and growth at our company are huge and move fast. As a result, we encounter a lot of challenges and problems to solve individually and as a team. You’ll be someone that sees challenges as opportunities to improve
• Communication – Ability to communicate both verbally and written - in a persuasive, organized, and appropriate manner. Effectively communicate in meetings at all levels. Creates presentations with leadership for internal and external groups and will have thoughts on continual improvements. Able to present both popular and unpopular messages when needed
• Adaptable - Ability to be flexible, accommodating, maneuvering effectively when priorities and timelines change. Enjoys working in a fast-paced ever-changing environment
• Customer Service Orientation – Gains trust of the Executive Leadership team, can quickly understand the needs of the corporate functions, and can drive personal deliverables based on the needs of the business
• Teamwork – ability to foster good working relationships among team members, and works effectively in and contribute to a team environment
• Entrepreneurial – ability and desire to take ownership of activities and projects

Benefits

• USD base salary based on experience
• Fully remote working opportunities
• Great company culture, family-like work environment
• Excellent on-going training
• Paid vacation and holidays
• Growth opportunities