Executive Assistant

Summary

Join Four Kitchens, a digital agency dedicated to improving the web, as a proactive Executive Assistant. You will be responsible for managing inboxes, overseeing mail, handling administrative tasks, maintaining internal tools and systems, creating documentation, coordinating onboarding, planning events, serving as a cultural ambassador, and supporting special projects. This full-time, remote role requires a minimum of 4-5 hours of overlap with US Central Time daily. The ideal candidate is proactive, organized, detail-oriented, friendly, confident, compassionate, flexible, and quick to take initiative.

Requirements

• Previous experience as an Executive Assistant or Office Manager
• Experience working for an International or US Based Company
• Experience supporting more than one Senior stakeholder
• Strong written and verbal communication skills
• Ability to handle sensitive information with discretion and confidentiality
• Self-starter who can take initiative and "manage up"
• Basic understanding of agency operations and/or web terminology

Responsibilities

• Managing inboxes for the C-Suite and company-wide inquiries
• Overseeing our virtual mailbox and distributing mail
• Handling admin tasks like expense submissions, PTO approvals, timesheet reviews, and travel bookings
• Helping to maintain internal tools and systems (like Notion, GDrive, or Slack channels)
• Creating or improving internal process documentation
• Coordinating contractor and employee onboarding
• Maintaining documentation for our multinational team located in the United States and Costa Rica
• Planning company events and team touchpoints (both fun and functional!)
• Serving as a cultural ambassador — making sure birthdays, milestones, and wins don’t go unnoticed
• Supporting special projects as needed

Preferred Qualifications

• Experience working within an Agency / Start up environment
• Experience with G-Suite, HRIS, and performance management tools (like BambooHR and Lattice)
• Familiarity with finance operations tools like Bill.com and Divvy

Benefits

• Salary : $2,000 - $2,500 per month*, depending on experience
• Full-time : Fully remote
• Paid Time Off : 20-25 days of paid time off per year + Major US Holidays