Associate, Operations

Summary

Join KIPP Public Schools as a Regional Operations Associate and provide essential administrative and logistical support to regional leadership. Manage calendars, coordinate meetings and travel, organize materials, and maintain accurate records. Offer light support on targeted projects and regional initiatives, helping to track progress and maintain organized systems. Ensure smooth and timely execution of regional operations. This role requires strong attention to detail, proactive organization, and a service-oriented mindset. The position is ideal for someone highly organized, detail-oriented, and proactive in ensuring efficient and effective regional operations and programmatic coordination.

Requirements

• Demonstrates passion and commitment to KIPP’s mission and possesses the desire and ability to uphold KIPP’s core values (Focus on Excellent Results, Collective Impact, and Courageous Action)
• Demonstrated record of meeting deadlines consistently and achieving goals set by their managers; proactively clarifies goals and vision for work they own; follows through on commitments to teammates, clients, and ensures others do the same
• After debate, rallies around the decisions made and works towards intended outcomes; seeks help/adjustments to adapt to adversity and obstacles that get in the way of reaching goals; elevates needs and solutions and leverages influence with managers to drive outcomes
• Effectively clarifies goals and vision for work they own in collaboration with their manager
• Creates high quality work and takes responsibility for quality and accuracy of products, including leveraging data and feedback to inform work; Manages time effectively to meet deadlines and can streamline for efficiency
• Effectively implement project plans, evolving plans and processes in anticipation of changing circumstances
• Able to build and align goals and project plans with organization priorities; leverages relevant organizational processes and systems to execute work; can build and maintain knowledge management systems
• Effectively uses quantitative and qualitative data to conduct analyses; uses data to make decisions and generate solutions to improve work products; Anticipates risks and proactively implements solutions; Understands the importance of data quality and implements quality control checks in their work
• Bachelor’s degree required
• 3 - 5+ years of work experience and an interest in education and development/fundraising
• Results-oriented
• Strong attention to detail
• Analytical interest and skills
• Excellent oral and written communications skills
• Excellent organizational and time management skills
• Knowledge of or interest in working with data management systems
• Ability to manage the ambiguity and multiple priorities inherent in an entrepreneurial environment
• Flexibility and ability to excel in a dynamic, predominately virtual work environment
• Self-starter and problem solver; demonstrates initiative and follow-through
• Demonstrated ability to build and maintain relationships; must be a team player
• Proficiency with Microsoft Word, Excel and PowerPoint
• Model KIPP’s values at all times

Responsibilities

• Manage calendars, schedule meetings, and coordinate logistics to ensure smooth and timely execution of regional operations
• Support travel arrangements, expense reporting, and event planning logistics
• Prepare, format, and organize materials for meetings, events, and planning sessions
• Maintain accurate data entry and records related to regional and programmatic work
• Organize and file documents, ensuring timely updates and easy retrieval
• Help manage shared systems for storing and accessing key documents and resources
• Provide light support on special projects and regional initiatives by helping track deadlines and organizing logistics
• Assist with drafting or compiling materials for regional communications and planning sessions
• Offer occasional support for coordination of regional engagements or external-facing events

Benefits

• 25 holidays for + 18 days additional flexible PTO days (flexible PTO increases to 23 days for years 3 and 4 and to 28 days for years 5+)
• 100% paid parental leave
• 100% coverage of the premium for employee and 75% for employee + family’s medical/dental/vision plans
• Wellness benefits such as fitness reimbursements, discounted tickets to theme parks/attractions, backup care support for children and adults/elders, and our employee assistance program
• Finance Security benefits include such as a 401K retirement plan with 4% match, employer-sponsored legal plans, life/disability insurance, and flexible spending accounts