Business Operations Associate

Summary

Join our team as a Business Operations Associate and play a key role in ensuring global entity setup, compliance, and subsidiary management, as well as worldwide corporate insurance. This position requires 4-6 years of experience in domestic and international tax, with exposure to direct and indirect taxes. You will assist in developing and assessing the global corporate entity structure, establish new subsidiaries, obtain legal representation and compliance partnerships, and maintain corporate records. Responsibilities also include managing global corporate insurance policies and identifying process improvements to ensure compliance. Proficiency in Microsoft Excel and PowerPoint, exceptional analytical and organizational skills, and effective communication skills are essential. The role requires availability during Eastern Standard Time business hours.

Requirements

• Bachelor’s degree in Accounting, Finance, or a related field
• Minimum of 4-6 years of experience in domestic and international tax, with exposure to direct and indirect taxes
• Proficiency in Microsoft Excel and PowerPoint, including advanced functions
• Exceptional analytical and organizational skills with strong attention to detail
• Great project management skills
• Effective communication and collaboration skills
• Proficiency in spoken and written English is required. The successful candidate will communicate regularly with international teams and must be able to write reports and participate in meetings in English
• Ability to manage multiple projects and meet deadlines

Responsibilities

• Assist in the development and assessment of the global corporate entity structure to enable sales growth, and employee talent, and mitigate risk
• Establish new corporate subsidiaries as necessary under this plan based on guidance provided by upper management
• Obtain all necessary legal representation and compliance partnerships to legally incorporate, register for business and tax purposes, and comply with all ongoing regulatory compliance as mandated by law, including but not limited to mandated disclosures, audit requirements, statements of information, annual reports, and preparing and executing Board resolutions for this purpose
• Become a subject matter expert regarding incorporation and ongoing compliance based on our expansion efforts in any country in which the company desires to operate
• Rigorously maintain all corporate records such as Board minutes, Board resolutions, dates of incorporation, account numbers, and reporting requirements, and advise Accounting, Legal, and Finance departments of any ongoing obligations in which they may need to participate
• Advise stakeholders regarding any changes to the plan as the company grows. Assist HR, Accounting, Finance, and Sales when first operating in new countries or regions
• Ensure accurate and timely filing of all regulatory requirements
• Responsible for obtaining proper coverage, renewing expiring policies, and managing broker and provider relationships for all global corporate insurance policies including property, general liability, commercial automobile, umbrella liability, specific foreign required coverages, errors & omissions, cyber, crime, and executive liability. Assess coverage needs annually or as new developments dictate
• Identify and implement improvements in compliance
• Stay updated on changes in laws and recommend necessary adjustments to ensure compliance

Preferred Qualifications

CPA or equivalent certification preferred