Campaign & Marketing Assistant

Summary

Join the Ad Council as a Campaign & Marketing Assistant and provide administrative support to two Chief Campaign Development Officers and the Chief Marketing & Communications Officer. You will streamline processes, organize travel and meetings, and support various operational tasks. Responsibilities include meeting coordination, travel arrangements, expense management, document and budget management, sponsor and partner support, and business writing and communications. The ideal candidate possesses strong organizational skills, excellent communication skills, and experience in administrative support. This is a 6-month contract position with the possibility of extension, offering a monthly salary of $5,250 and limited benefits and paid time off. The role is primarily remote within the NYC area, with some in-office support required.

Requirements

• 2+ years of administrative and/or executive assistant experience
• Strong business writing and editing skills
• Strong communication skills, including comfort interfacing with C-suite leaders
• Excellent organizational skills and attention to detail
• Ability to prioritize, multitask, and manage time effectively
• High level of confidentiality and discretion
• Proactive, self-starter mindset with excellent interpersonal skills
• Proficiency in technology including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams), Box, Google Workspace, and Slack
• Ability to thrive in a fast-paced, team-oriented, deadline-driven environment
• Collaborative work style with the ability to engage effectively across departments
• Sound judgment and a warm, professional demeanor with a “can-do” attitude
• Ability to work cooperatively and collaboratively with staff within and outside of the department
• Exercise good judgment: operate with warmth, and a ‘can-do’ mindset

Responsibilities

• Provide day-to-day support to the CCDOs and CMCO, including calendar management, briefings, and operational logistics
• Organize and manage virtual and in-person meetings: Serve as the primary external contact for Ad Council’s Creative Review Committee meetings, including tracking member engagement quarterly
• Act as liaison and primary point of contact for the NYC and Washington, D.C. offices. Manage logistics and communications with the shared office space lead (Avoq), including room reservations, security protocols, and meal coordination
• Plan and manage comprehensive travel arrangements and itineraries for the CCDOs and CMCO, ensuring efficient and seamless experiences
• Prepare and process accurate expense reports, maintaining adherence to budgetary guidelines and timelines
• Support creation, organization, and tracking of executive-level documents and departmental budgets
• Maintain and update monthly lists of sponsors and agency partners
• Draft, proofread, and edit executive communications and documents to ensure clarity, professionalism, and alignment with leadership voice
• Design and prepare PowerPoint presentations and supporting materials for meetings and external engagements
• Ability to travel to the D.C. area up to three times per year

Benefits

Limited benefits and paid time off