Chief of Staff

Summary

Join LearnLux as a Chief of Staff and become a crucial part of driving organizational alignment, optimizing operations, and supporting strategic initiatives. Working closely with the CEO and COO, you will ensure smooth execution of company priorities, develop and implement best practices, and lead key meetings and events. You will be a trusted partner to leadership, managing high-impact projects, fostering collaboration, and driving operational efficiency. This role is vital for LearnLux's success, requiring ownership of initiative alignment, oversight of organizational practices, and acting as a key liaison for internal communications and planning. The position reports to LearnLux's founders and offers a remote-first work environment.

Requirements

• 5+ years of experience in strategic planning, operations, finance or a related role, preferably in a high-growth startup environment or consulting, IB, or PE
• Proven ability to manage cross-functional projects, ensuring alignment and successful execution across teams
• Strong organizational and communication skills, with a track record of building effective systems and workflows to drive accountability and productivity
• Experience supporting senior leadership with complex scheduling, planning, and execution of strategic initiatives
• A proactive, problem-solving mindset and a passion for driving organizational excellence
• Familiarity with project management tools, data analytics, and internal communication platforms to enhance alignment and efficiency

Responsibilities

• Drive alignment across teams by ensuring key initiatives, goals, and priorities are well-communicated, documented, and understood
• Develop frameworks to track and measure progress toward company objectives, ensuring all teams are working cohesively to achieve shared goals
• Build trust and strong relationships across teams to facilitate collaboration and clarity on priorities
• Implement and refine best practices for internal communication, project management, and team collaboration
• Ensure consistent and efficient workflows across departments, leveraging tools and systems to enhance productivity and transparency
• Serve as a company champion of values and culture, ensuring alignment across internal initiatives
• Serve as a trusted advisor and strategic partner to the CEO and COO, helping manage schedules, priorities, and high-impact projects
• Assist in preparing for meetings, presentations, and critical decision-making discussions
• Anticipate and address leadership needs to optimize effectiveness and focus
• Oversee and facilitate company-wide meetings, leadership offsites, recurring all-company meetings and internal events to foster alignment, collaboration, and engagement
• Plan and structure meetings to ensure they are productive, actionable, and aligned with company priorities
• Create a documentation process and manage ongoing meeting topics and notes
• Act as a central organizer for major events and milestones
• Take ownership of miscellaneous projects and roles as defined by the business
• Act as a flexible resource for emerging needs, adapting to the dynamic requirements of a fast-growing company
• Manage KPIs and OKRs to track the effectiveness of organizational initiatives, productivity, and cross-functional alignment
• Continuously evaluate the success of initiatives and pivot as needed to meet company goals

Benefits

• Remote-first company structure
• Medical, dental, and vision
• 401(k)
• Mental wellbeing (Talkspace)
• Financial wellbeing (LearnLux)
• Equity (Full-time employees)
• Paid vacation and sick leave
• Paid sabbatical after 5 years of service
• A supportive, inclusive team culture
• Opportunities for continuous learning and growth at a fast-growing startup at the cutting edge intersection of financial wellness and technology