Contracts Operations Specialist

Summary

Join GuidePoint Security as an Operations Specialist in the Contracts Department! You will be responsible for creating and maintaining contract-related processes, systems, and playbooks to enhance efficiency and standardization. This role involves supporting the optimization of Ironclad software, providing technical support, and assisting with contract drafting and negotiation. You will also lead data migration projects, manage departmental projects, and develop key performance indicators. The ideal candidate possesses 7-10 years of professional experience, strong organizational and communication skills, and proficiency in various software applications. GuidePoint offers a remote-work environment, comprehensive health insurance, paid time off, and other attractive benefits.

Requirements

• Approximately 7-10 years of professional experience
• Ability to prioritize and manage multiple tasks / projects with overlapping timelines independently
• Effective project management, strong organizational skills and attention to detail
• Excellent oral and written communication skills
• Strong analytical deduction skills & critical thinking
• Ability to interpret requirements and provide creative solutions
• Strong computer skills in MS Access, Word, Excel, and PowerPoint, as well as the ability to learn new computer applications
• Bachelor's degree or associate degree plus extensive relevant experience
• Ability to work well independently as well as part of a team

Responsibilities

• Lead in the creation and maintenance of contract-related processes, systems, and playbooks to improve transaction velocity, efficiency, and standardization while also identifying improvements to current workflows
• Support optimization of Ironclad software
• Provide technical support and troubleshoot issues related to the Ironclad platform and other department platform(s) as applicable
• Assist with drafting, review, revision and negotiation of inbound and outbound contracts, including confidentiality, and other agreements
• Lead and support applicable CLM data migration projects
• Provide technical support to end-users, troubleshooting and resolving issues related to the Ironclad platform
• Collaborate with Ironclad’s and/or Legalsifter support team(s) to escalate and resolve complex technical problems
• Maintain, manage, audit the department CLM and repository. Further develop the use of department CLM
• Responsible for integrity of contractual system data
• Manage departmental projects and assigned
• Develop, collect and report on key legal KPIs and other contract-related metrics, metadata, and other data points upon request
• Supports the GPS contracts team with contract administration and engagement initiation functions as directed by leadership
• Assist in conducting Client and Vendor due diligence and compliance initiatives
• Conduct training sessions and create technical/operational documentation for end-users
• Develop and maintain workflows, templates, and forms within the Ironclad platform to meet organizational needs

Benefits

• Remote workforce primarily (U.S. based only, some travel may be required for certain positions, working on-site may be required for Federal positions)
• Group Medical Insurance options: Zero Deductible PPO Plan (GuidePoint pays 90% of the premium for employees and 70% for family plans (spouse/children/family) or High Deductible Health Plan with HSA (GuidePoint pays 100% of the employees premiums and 75% for family plans (spouse/children/family) and GPS will contribute in one lump sum: ($500 per EE annually / $1000 per family annually (includes spouse/children/family options)
• Group Dental Insurance: GuidePoint pays 100% of the premium for employees and 75% of family plans
• 12 corporate holidays and a Flexible Time Off (FTO) program
• Healthy mobile phone and home internet allowance
• Eligibility for retirement plan after 2 months at open enrollment
• Pet Benefit Option