Coordinator, Executive Office

Summary

Join Jobs for the Future (JFF) as a Coordinator, Executive Office and contribute to driving strategic cross-functional collaboration to ensure the successful execution of the Chief Executive Officer and JFF organizational priorities.

Requirements

• You have an interest in or exposure to supporting teams through administrative and/or operations activities (New hires at the Coor dinator level at JFF typically bring 0-2 years of prior professional experience through a combination of full-time, part-time, internship, and/or freelance positions)
• You are highly organized with the ability to prioritize your workload, multitask, and deliver quality work that supports you and your team’s ambitious goals
• You can quickly learn and adopt new approaches, processes, and technology that support you and your team’s work, ideally having familiarity using SharePoint, Asana, Salesforce, or similar platforms
• You value relationships and make it a priority to build positive relationships with a diverse range of internal and external stakeholders
• You are skilled at communicating clearly, respectfully, and accurately both verbally and in writing
• You know how to listen attentively and seek out relevant information in order to inform your work and respond effectively to the needs of others
• You are a curious learner who is eager to leverage feedback, training, and professional development opportunities to continuously improve your work
• You demonstrate sound judgement in your decision-making and problem-solving
• You possess high energy and passion for JFF’s mission and North Star, and the ability to apply JFF’s core values to all areas of your work
• You are energized by stewarding JFF’s DEIBW values and practices within your day-to-day work, including embracing the differences and celebrating the diversity that each individual brings to JFF

Responsibilities

• Provide administrative support to the Executive Office
• Support the Executive Assistant with calendar management and organization to prioritize inquiries and requests while troubleshooting conflicts
• Support the Execut ive Assistant and Senior Manager in c ollect ing and prepar ing information for the CEO’s meetings with staff and external parties; d esign and produc e documents , emails, and agendas as needed
• Support the Executive Office with virtual and in-person meeting and event planning , including but not limited to coordinating hotel and dinner reservations, event invitations , gifts , etc
• Support with executive office data entry and management ; triaging to internal channels and updating Asana and SharePoint as appropriate
• Support with travel booking and aligning details across Executive Office systems
• Support the team to proactively ensure the CEO is prepared for the following week’s engagements
• As assigned, a ct as the point of contact between the Executive Office and internal or external colleagues
• Update and maintain contacts list in Salesforce ; log calls/import meeting notes
• Manage contracts processing and track payables for specific vendors; c omplete expense reports ; manage Amex reconciliation in NetSuite , submit invoices
• Support other work within the Executive Office
• As assigned, a ct as the Hiring Coordinator for roles within the Executive Office: provide critical support to the search team by liaising with candidates advancing through the selection process
• Ad hoc administrative support with projects and requests related to the Executive Office

Benefits

• Gratifying work experience
• Competitive salaries
• Comprehensive benefits program that includes flexibility and choice as core values in order to support people wherever they are in their lives and careers
• Annual home office stipend
• Office equipment as needed