Remote Executive Admin and Office Manager

Summary

Join our team as an Executive Admin & Office Manager, supporting our leadership team and managing office operations. This hybrid role requires a minimum of one day per week in our Palo Alto WeWork office.

Requirements

• 4+ years of executive administrative experience
• Exceptional organizational and time management skills
• Strong communication skills, both written and verbal
• Proficiency in Google Workspace
• Ability to maintain confidentiality and exercise discretion
• Located in South Bay area with ability to commute to Palo Alto office
• Experience working in a startup or fast-paced tech environment

Responsibilities

• Manage complex calendars for CEO and CTO, including scheduling meetings, coordinating with internal and external stakeholders
• Arrange comprehensive travel logistics including flights and hotels for business meetings and conferences
• Provide high-level administrative support for special projects and initiatives
• Serve as primary liaison with WeWork community staff
• Manage office access including employee and guest registration
• Oversee conference room bookings
• Maintain office supplies and equipment
• Review and scan all office mail
• Manage company swag program, including: Conference merchandise and materials New hire welcome packages Customer appreciation boxes
• Build and maintain relationships with vendors and service providers
• Support company culture initiatives and events