Executive Assistant with Travel Coordination Experience

Summary

Join a pioneering energy company as an Executive to drive operational excellence and support high-level executives in the renewable energy sector.

Requirements

• At least 3 years of travel management experience, specifically for large groups of people
• At least 3 years of executive assistant experience, ideally within a startup or fast-paced environment
• Excellent organizational and time management abilities
• Strong attention to detail
• Exceptional communication and interpersonal skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to work independently and as part of a team
• Demonstrated ability to handle confidential information with discretion

Responsibilities

• Travel Planning and Coordination
• Manage end-to-end planning and execution of travel logistics for at least 60 people
• Coordinate with internal teams and external stakeholders to ensure event success
• Create detailed event timelines and checklists
• Assist with on-site event management and support
• Executive Support
• Manage the CEO's calendar, coordinate appointments, meetings, and travel itineraries
• Act as a gatekeeper for all communication and ensure effective prioritization of tasks
• Handle and attend to personal tasks as needed
• Assist in preparing reports, presentations, and documents for stakeholders
• Project Management & Support
• Proactively assist with various projects
• Track project progress and deadlines
• Collaborate with department heads to streamline communication and task delegation

Benefits

• Competitive Salary: Up to $1,500 per month, based on experience and skills
• Remote Work: Fully remote—work from anywhere
• Generous PTO: 10 days PTO per year, plus public US holidays
• Direct Mentorship: Grow through guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Work and connect with professionals around the world
• Work-Life Balance: Balanced schedule that supports a healthy work-life balance