Customer Support Specialist

Summary

Join Natera's Oncology division as a Regional Customer Support Specialist (Territory Manager I) and provide exceptional service to medical professionals, patients, and internal/external teams. Ensure smooth ordering processes and timely result reporting by collaborating with customers and sales representatives. This role demands independent work, multitasking, and critical thinking to resolve issues efficiently. You will be the primary contact for accounts and sales, documenting all interactions and follow-ups. Familiarity with Natera's oncology tests, including sample requirements, turnaround times, and patient information, is essential. This position involves regular handling of protected health information (PHI) and requires maintaining current status on Natera training requirements.

Requirements

• Two year degree and/or 2-5 years of related experience, undergraduate degree preferred
• Skilled specialist, completes tasks in a resourceful and efficient manner
• Advanced professional growth education
• Must complete training relating to HIPAA/PHI privacy, general policies and procedure compliance training and security training as soon as possible but not later than the first 30 days of hire
• Excellence in de-escalating customer behavior
• Excellent organizational skills and ability to balance multiple client needs and internal stakeholders
• Problem analysis and problem solving skills
• Adaptability to change and self-starter
• Knowledge of customer service principles and practices
• Experience in both phone and written customer support
• Knowledge of administrative procedures and protocols
• Knowledge of numeric, oral, and written language applications
• Intermediate knowledge in GSuite applications and typing with excellence in spelling and grammar
• Excellence in attention to detail and critical thinking
• Adaptability to change and self-starter
• Ability to maintain professionalism during highly escalated situations

Responsibilities

• Respond promptly to internal and external customer inquiries
• Serve as the lead contact for accounts and Sales and document all interactions, communications, actions taken, and follow ups
• Build rapport with accounts, patients and Sales to resolve missing information in a timely manner, ensuring TAT is met
• Communicate delays and cancellations to customers and help facilitate redraw of samples as needed
• Deals directly with internal and external customers via telephone and electronic channels to research and resolve escalated issues and communicate clearly and logically root cause of issue and resolution
• Familiarity with all oncology tests performed by Natera, including samples needed, TAT to results, all required patient health information, proper completion of request forms, and required waivers
• Special projects and other duties may be assigned to meet business needs
• This role works with PHI on a regular basis both in paper and electronic form and have an access to various technologies to access PHI (paper and electronic) in order to perform the job
• Must maintain a current status on Natera training requirements

Preferred Qualifications

• Experience with Salesforce ServiceCloud, laboratory information management systems, customer portals, efax, secure email, and cloud based call center functionalities
• Problem analysis and problem solving
• Data collection and maintenance
• Bilingual is a plus

Benefits

• Comprehensive medical, dental, vision, life and disability plans for eligible employees and their dependents
• Natera employees and their immediate families receive free testing in addition to fertility care benefits
• Pregnancy and baby bonding leave
• 401k benefits
• Commuter benefits
• A generous employee referral program