Document Control Specialist

Summary

Join Avicado Construction Technology Services as a Document Control Specialist and contribute to the smooth operation of our clients' day-to-day activities. This crucial role involves managing document control processes, ensuring compliance, and collaborating with stakeholders. You will develop and maintain document management plans, facilitate reviews and approvals, and provide training and support. The ideal candidate possesses experience in document management, preferably within construction or technology, and proficiency in Autodesk Construction Cloud. Avicado offers a remote work environment, competitive compensation, and a supportive team culture. We are a rapidly growing company working with Fortune 500 clients, and we encourage self-motivated individuals to apply.

Requirements

• 2+ years’ experience in Document Management, preferably within the construction or technology industry
• Proficiency in Autodesk Construction Cloud (ACC) and related document management tools
• Experience working with high-level stakeholders, including executives, project owners, and key decision-makers
• Strong leadership, attention to detail, problem-solving abilities, and a proactive approach to workflow optimization
• Ability to multi-task and thrive in a fast-paced, remote work environment

Responsibilities

• Develop and maintain the document management plan, ensuring proper classification, organization, storage, and version control with comprehensive revision tracking
• Facilitate the document review and approval process, ensuring timely stakeholder involvement, and manage access controls to protect sensitive documents according to project roles
• Act as the primary liaison for high-level stakeholders, including project executives, contractors, and consultants, ensuring seamless collaboration and document accessibility
• Conduct regular audits of document control processes, ensuring compliance with ISO standards and regulatory requirements, and address non-compliance issues promptly
• Provide training and ongoing support for document control procedures, optimize workflows for efficiency, and coordinate with project managers to ensure smooth document handling
• Develop and enforce document retention policies, ensure proper archiving and disposal, and serve as the primary point of contact for document control matters, facilitating communication with stakeholders

Preferred Qualifications

• Experience in the Construction industry as it relates to business processes or project management
• Experience in the Technology industry as it relates to software implementations and administration
• Experience in the Customer Service industry as it relates to software support
• Experience with construction project management systems (i.e., Autodesk Construction Cloud, Primavera Unifier, Microsoft Project, e-Builder, Procore, Newforma, etc.)

Benefits

• Competitive compensation
• Health insurance
• 401k with employer match
• Flexible PTO
• Remote work
• Philanthropic Matching Gift Program