Event Coordinator

Summary

Join Grow Therapy as an Event Coordinator and contribute to a thriving team dedicated to enhancing employee experience and event production. You will play a crucial role in managing hotel room coordination, food and beverage requests, A/V needs, and logistical support for internal events. This position requires strong organizational and time management skills, effective communication, and the ability to handle multiple tasks simultaneously. Previous event coordination experience is preferred but not mandatory. Grow Therapy offers a competitive salary, comprehensive health insurance, flexible working hours and location, flexible time off, and various wellness benefits.

Requirements

• Be skilled at communicating effectively with a high level of customer service, maintaining professional working relationships with hotels, vendors, and internal stakeholders
• Possess strong organizational and time management skills
• Have the ability and willingness to travel
• Be able to work well under pressure and handle multiple tasks simultaneously

Responsibilities

• Work directly with the Event Producer to manage and maintain accurate hotel rooming lists for events
• Compile and organize sleeping room and banquet space needs with hotel partners
• Manage food and beverage requests for offsite events, ensuring that all needs are met in a timely and cost-effective manner
• Serve as the main point of contact for all audio-visual needs, working with vendors to ensure proper setup and operation for each event
• Provide administrative and operational support to the Event Producer, assisting with tasks such as scheduling, vendor communication, and general event management
• Assist in managing and tracking budgets, timelines, and key milestones
• Perform other event-related duties as assigned by the Event Producer, including but not limited to guest management, on-site event support, and working with brand and design

Preferred Qualifications

• Have previous experience in event coordination or a related field
• Possess proficiency in Google Suite
• Have availability to work flexible hours, including evenings and weekends, as needed

Benefits

• Comprehensive health insurance plans, including dental and vision
• Flexible working hours and location (remote OR in-office, your choice!)
• Flexible Time Off
• Company-wide winter break
• Mental health mornings (2 hours each week)
• Team meditation
• Wellness Stipend
• In-office lunch and bi-weekly remote lunch on us!
• Continuous learning opportunities
• Competitive salary
• The opportunity to help build a rapidly scaling start-up organization by taking strong ownership of your work, mentorship, and our unbounded leadership opportunities