Event Coordinator

Summary

Join SpotMe's team as an Event Support Specialist and contribute to delivering exceptional onsite, virtual, and hybrid events for global Fortune 500 clients. You will provide comprehensive support, from pre-event setup and rehearsals to live event management and post-event follow-up. Responsibilities include managing speaker briefings, monitoring event platforms, and ensuring a seamless participant experience. This role requires at least two years of event management experience and proficiency in using various technologies. Based in Singapore, you'll travel internationally to event destinations. This role offers potential career advancement to a Project Manager position.

Requirements

• At least two years experience in event management (stage management, speaker coordination, other relevant)
• Demonstrable experience of onsite event management or coordination
• Have a modern computer, equipped with Google Chrome and MS Office
• If using a Mac, Apple M1 Processor and 16 GB RAM
• If using a PC, Intel i7 processor and 16 GB RAM
• Have a stable Internet connection (wifi / wired), with a bandwidth of at least 20Mbps down, 10Mbps up
• A mobile with 4G / 5G to fallback on if needed
• Eligible to travel internationally
• Clean basic background check
• At least 18 years old
• Based in Singapore
• Accessible to a major international airport
• Fluent in English
• Registered as a sole trader, self-employed, or owner and employee of your company, in Singapore is a must

Responsibilities

• Provide onsite support for events worldwide
• Assist event participants
• Set up and deliver live event interactivity
• Set up and rehearse onsite with the client and AV team before the event
• Facilitate engagement activities
• Act as the primary point of contact with the client onsite
• Update content to the app whilst onsite
• Schedule and deliver speaker briefing sessions
• Participate/Lead the project kick-off and reviews with the project lead and clients
• Run speaker green rooms during live sessions
• Use our powerful Backstage CMS to tailor-make the clients’ apps and to ensure the best participants' experience before, during, and after the event
• Be the main point of contact for the client during live sessions, handling platform updates and user escalations
• Live monitoring of the platform and reporting on the metrics of the event
• Fully manage and deliver small-scale projects