Event Production Assistant

Summary

Join From Day One as an Event Production Assistant and play a key role in managing the logistical needs of our production calendar for both live and virtual events. You will be responsible for the daily delivery of highly responsive service and highly organized administration of all aspects of live event production. This includes managing A/V teams, rental orders, vendor requirements, temporary staff hiring, and sponsor deliverables. You will also assist in the production of virtual events. This is a remote position based in the broader NYC area, requiring occasional travel. A 4-year college degree and 2 years of full-time professional experience are required, along with experience in managing core event production tasks. The position offers a competitive salary, comprehensive benefits, and opportunities for advancement.

Requirements

• 4-year college/university degree
• Minimum of 2 years of full-time, professional post-graduation experience
• Live in the broader NYC area, within a reasonable distance from one of the city's major airports
• Ability to come to the city occasionally for meetings if needed
• Travel to other cities for in-person events
• Several years of demonstrated experience in managing core event production tasks such as vendor evaluation and contracting, creating staffing and run-of-show sheets, catering and beverage planning, event production rentals, and similar
• Fluency with modern budgeting practices, including the ability to understand and manage complex spreadsheets

Responsibilities

• Manage the logistical needs of our production calendar for both live and virtual events
• Deliver highly responsive service via email, phone, and face-to-face communication
• Manage A/V teams on visual and audio production needs
• Review and manage rental orders
• Manage vendor requirements
• Manage temporary staff hiring
• Create venue layouts and detailed run-of-show schedules
• Ensure a successful conference
• Diligent and responsive administration of sponsor deliverables such as advance materials, shipping of display items, and presentation media
• Assist in the production of virtual events, hosted on a variety of software platforms such as Zoom & Hopin
• Set up templates for virtual events
• Manage schedules for virtual events
• Ensure staffing of key roles for virtual events

Preferred Qualifications

Experience in corporate events, such as conferences, executive networking, and similar productions

Benefits

• Health insurance (fully paid medical, dental, and vision coverage)
• Competitive vacation policies, including summer and winter breaks
• Employee stock plan