Events Marketing Specialist

Summary

Join MagicSchool, a leading generative AI platform for teachers, as an Events Marketing Specialist! Based in the Southern US (with a preference for FL or the Eastern Time zone), you will plan and execute industry events, conferences, and trade shows to boost brand awareness and generate leads. Responsibilities include managing event logistics, coordinating registrations, overseeing vendors, and ensuring smooth on-site experiences. You will also support lead generation and provide event reporting and analysis. This role requires 2+ years of event coordination or marketing experience and strong organizational and communication skills. Travel to major conferences is expected (approximately 20% of the time). MagicSchool offers a flexible work-from-home environment, unlimited time off, employer-paid health insurance, stock options, 401k matching, and a monthly wellness stipend.

Requirements

• Experience in event planning and coordination – you’ve handled logistics, vendor management, and event setup
• Strong organizational skills to juggle multiple deadlines and details while keeping projects on track
• Excellent communication and collaboration skills to work across teams and with external partners
• Ability to problem-solve on-site and adapt to last-minute changes with a calm, solutions-oriented mindset
• Basic knowledge of marketing tools and CRM systems (e.g., Salesforce, Pardot/Account Engagement, Asana, or similar)
• Proactive Planning: Actively anticipate event needs, deadlines, and potential challenges, taking initiative to strategize and implement solutions before issues arise
• 2+ years of experience in event coordination, marketing, or related fields
• Hands-on experience managing event logistics, including registrations, electrical setup, and vendor coordination

Responsibilities

• Ensure flawless event execution by managing logistics such as registration, booth setup, electrical and A/V needs, and shipping materials
• Maintain an organized event calendar and track deadlines, deliverables, and cross-functional team responsibilities
• Support lead generation efforts by coordinating pre-event marketing, lead capture, and post-event follow-up processes
• Manage vendor and venue coordination to secure contracts, negotiate pricing, and oversee event-related purchases
• Assist in event reporting and analysis to measure success, track ROI, and provide recommendations for future improvements

Preferred Qualifications

• Experience in EdTech, SaaS, or education-related industries
• Exposure to digital marketing, event promotions, or CRM systems

Benefits

• Flexibility of working from home, while fostering a unique culture built on relationships, trust, communication, and collaboration with our team - no matter where they live
• Unlimited time off to empower our employees to manage their work-life balance. We work hard for our teachers and users, and encourage our employees to rest and take the time they need
• Choice of employer-paid health insurance plans so that you can take care of yourself and your family. Dental and vision are also offered at very low premiums
• Every employee is offered generous stock options, vested over 4 years
• Plus a 401k match & monthly wellness stipend