Events Project Manager

Summary

Join the American Marketing Association as an Events Project Manager! This fully remote position offers a salary range of $80,000-$88,000 and involves planning and executing both virtual and in-person marketing events. You will collaborate with internal and external teams, manage event logistics, and oversee technical production. The role requires significant experience in event management and project management, including experience with virtual event platforms. The AMA offers a comprehensive benefits package including health insurance, retirement plan, paid time off, and professional development opportunities.

Requirements

• Four or more years of experience in planning, coordinating, and executing events as a primary event manager
• Three or more years of experience in leading/overseeing project management of diverse events including virtual and in-person experiences
• Two or more years of experience in building virtual event environments (we use Cvent/Zoom)

Responsibilities

• Develop and manage detailed event plans for in-person and virtual events, ensuring all aspects of the event are meticulously organized
• Collaborate with internal teams, stakeholders, and external vendors to align on event goals, objectives, budgets, and timelines
• Identify suitable event formats and platforms for virtual events (e.g., Zoom, CVENT, etc.) and ensure seamless integration
• Negotiate contracts with venues, vendors, and suppliers for in-person events
• Manage the speaker relationships, which require collection of deliverables, providing technical support and rehearsals, and more
• Oversee registration processes and ensure timely communication with attendees before, during, and after events
• Coordinate and manage the logistics of in-person events, including venue selection, catering, audiovisual needs, signage, and guest accommodations
• For virtual events, manage online platforms, monitor technical setups, and troubleshoot issues to ensure smooth delivery of our events
• Manage event day operations to ensure timely setup, smooth execution, and efficient breakdown
• Oversee the technical production of virtual events, including ensuring that presentations, speakers, and materials are properly loaded and functioning
• Assist Director of Production with Event Portfolio management, including innovation work, planning, and budgeting
• Facilitate teams and stakeholders in aligning event strategy with organizational goals
• Collaborate with teams to define event objectives and key performance indicators to measure success
• Coordinate multiple events simultaneously, ensuring milestones are met and risks are mitigated
• Lead cross-functional teams in event planning and execution including production, marketing, alliances, and communities
• Generate Project Charter and use it throughout the life of the project to govern the rules and norms of the team
• Schedule and coordinate team meetings
• Create and manage a schedule to monitor and track progress
• Work with members of the team to identify and eliminate blockers
• Provide progress reports at the required frequency
• Establish and maintain relationships with key stakeholders
• Conduct risk mitigation planning
• Coordinate and plan on-site staffing assignments, training, and support
• Track the progress of the budget throughout the planning and execution of the project, coordinating all team’s expenses and revenue
• Conduct retrospectives at the close of a project and share findings with key stakeholders

Preferred Qualifications

Experience with trade shows or sponsored events

Benefits

• An inclusive work environment with monthly team events
• Rewards and Recognition program through Bucketlist
• Free AMA membership and free access to the following professional development opportunities: A variety of AMA professional development content
• AMA’s Professional Certified Marketer - Marketing Manager certification exam
• Remote work-life balance with: Flex Fridays (no internal meetings scheduled after 12pm on Fridays)
• Unlimited sick leave
• Two weeks of parental bonding leave
• Paid vacation time
• 13 paid holidays
• SIX days of paid volunteer time off per year
• Comprehensive benefit package that includes: Your choice of two medical plans with Blue Cross Blue Shield
• Your choice of two dental plans with Guardian
• Vision plan with Guardian
• 403(b) retirement plan with an employer match and immediate vesting
• Fully paid life insurance at twice your base annual salary
• Fully paid short-term and long-term disability